Secretary Jobs in Malta

Job Description Our client is a family-owned business in the food manufacturing and <b>retail</b> industry

in an executive secretarial, personal <b>assistant</b>, administrative, or similar role, supporting senior management. Ideally possess

Company IntroductionOur client is a leading professional services firm.Job Responsibilities and DutiesProvide day-to-day support to the Company Secretarial Manager in the administration of corporate secretarial matters;Assist with the coordination and delivery of company secretarial services across the team;Act as a point of contact for assigned clients, responding to queries in a professional and timely manner;Support clients with routine company secretarial requirements and corporate governance matters;Assist with client onboarding processes, including the collection and review of KYC/AML documentation, and follow up on outstanding or expired documentation related to share transfers, allotments, and other corporate changes;Build and maintain strong client relationships while ensuring services are delivered in accordance with regulatory requirements;Liaise with regulators, auditors, and external stakeholders on behalf of clients where required;Maintain and update statutory registers, including registers of members, directors, company secretaries, beneficial owners, and debentures;Prepare company secretarial documentation, including board agendas, minutes, resolutions, board packs, notices, and proxy documentation;Coordinate Board and Shareholder meetings, ensuring quorum requirements and statutory obligations are met in accordance with the Companies Act and the company's Articles of Association;Assist with company incorporations, restructurings, share transfers, share allotments, liquidations, and company strike-offs;Certify corporate documents and resolutions where required;Maintain accurate corporate records and ensure statutory documentation is complete and up to date;Prepare and submit statutory filings with the Malta Business Registry (MBR), including annual returns, constitutional amendments, and prescribed MBR forms;Support regulatory submissions and liaise with the Malta Business Registry (MBR) and Malta Financial Services Authority (MFSA) where required;Monitor statutory deadlines to ensure timely regulatory filings and ongoing compliance;Support the provision of corporate governance advice to clients and assist in identifying company secretarial and governance risks;Ensure confidentiality, accuracy, and integrity across all company secretarial documentation and client records;Monitor changes to Maltese company legislation, MFSA requirements, CSP regulations, and relevant legal notices, communicating updates to the team where applicable;Participate in ongoing training and professional development initiatives while supporting knowledge sharing within the department;Assist with additional company secretarial duties as assigned by management.ExperiencePrevious 1 year of experience within corporate services;Good understanding of Maltese company law, corporate governance principles, and regulatory requirements;Experience preparing statutory documentation and corporate records;Familiarity with Malta Business Registry (MBR) procedures and statutory filings;Experience handling KYC/AML documentation will be considered an asset.Personal SkillsStrong organisational and time management skills;Excellent written and verbal communication skills;Strong attention to detail and accuracy;Ability to manage multiple priorities and meet statutory deadlines;Professional and client-focused approach;Ability to work independently and collaboratively within a team;High level of integrity with the ability to handle confidential information professionally.*Please note that all job applicants will be automatically added to the Broadwing LTD candidate database and will receive an automatic email with user credentials to benefit from our online platform.

Company IntroductionOur client is a leading real estate company.Job Responsibilities and DutiesSupport the daily operations and administration of the branch;Provide administrative assistance to the Branch Manager and Property Consultants;Maintain and update property listings and related information within the internal database;Assist clients and property owners with enquiries related to property sales, letting, and management services;Ensure a high level of customer service while maintaining a professional and welcoming branch environment.ExperiencePrevious experience in an administrative, customer service, or office support role will be considered an asset;Familiarity with property management, real estate operations, or similar environments will be considered advantageous;Proficiency in Microsoft Office applications and basic database systems.Personal SkillsSmart, mature, and professional approach when dealing with clients and colleagues;Reliable, proactive, and able to work independently using own initiative;Excellent written and verbal communication skills in English. Maltese will be considered an asset;Strong organisational skills with a high level of attention to detail;Ability to work efficiently in a dynamic environment;Availability to work on alternating Saturdays.

Founded in 2022, Europe Fastflow Services Ltd. is a Recruitment / Temping / Outsourcing agency located in the Maltese Islands. We are inviting applicants for Full Time employment for a Company Secretary (Executive Power - Not Ordinary Clerk) Responsible for ensuring the company complies with legal, regulatory, and corporate governance requirements. Provides administrative and organisational support to the board of directors, maintains corporate records, coordinates meetings, and ensures accurate documentation of company decisions and activities.Interested candidates are invited to send their CV to the HR Department via email by clicking the 'Apply Button'.

ABOUT USAs a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.Find out more about life at Alter Domus at careers.alterdomus.comYour roleWe are seeking a dedicated and detail-oriented Company Secretarial Senior Officer (Paralegal) to join our Legal and Company Secretarial Department. This role plays a pivotal part in providing essential support to both legal and corporate governance functions within our organization. You will be a crucial member of a team responsible for the Company Secretary duties of the client companies of Alter Domus. As a Company Secretarial Officer, you will work closely with all areas of the business to assist in various administrative, company secretarial, and regulatory Company Secretarial matters.Your responsibilities will include, but are not limited to, the following:Undertaking the daily company secretarial administration of a variety of companies, primarily focused on legal aspects of Company Secretarial Department, akin to a paralegal position.Assisting in drafting a wide range of company secretarial documents, including minutes, resolutions, and other related documents, ensuring accuracy and compliance with applicable laws and regulations.Providing Company Secretarial and Corporate Governance support to various business units, proficiently and confidently communicating with third-parties and clients.Assisting with the preparation of board meetings, including circulation of agendas, preparation of board documents, and drafting of board minutes pursuant to the meetings.Assisting with the creation and distribution of board minutes and resolutions as required.Assisting in the preparation and upkeep of client company registers.Maintaining statutory registers and records and assisting with filings and notifications to relevant registries.Preparation and filing of annual returns and other regulatory forms.Assisting with various corporate and trust structures, including assisting with the preparation of various company secretarial documents and compliance files.Assisting with various projects, as required, and dealing with ad hoc queries internally and externally.Maintaining accurate and up-to-date records, databases, and filing systems for legal and corporate secretarial documentation. Ensuring the accessibility, quality, integrity, and confidentiality of corporate records and information.Your ProfileBachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field preferred.Previous 2+ years of experience working as a paralegal or in a similar role within a legal or company secretarial department.Strong understanding of legal and company secretarial principles, corporate governance practices, and regulatory compliance requirements.Proficiency in legal communication and research methods.Excellent writing and communication skills, with the ability to draft clear and concise company secretarial and related legal documents and correspondence.Detail-oriented mindset with strong analytical and problem-solving abilities.Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced environment.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software.WHAT WE OFFERWe are committed to supporting your development, advancing your career, and providing benefits that matter to you.Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.Our global benefits also include:Support for professional accreditations such as ACCA and study leaveFlexible arrangements, generous holidays, plus an additional day off for your birthday!Continuous mentoring along your career progressionActive sports, events and social committees across our offices24/7 support available from our Employee Assistance ProgramThe opportunity to invest in our growth and success through our Employee Share PlanPlus additional local benefits depending on your locationMonthly base salary for this position is from 3,160 EUR to 3,750 EUR gross. Final offer will be determined based on your competences, qualifications and professional experiences.Alter Domus is an Equal Opportunity Employer:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: )#LI-HYBRID#LI-EA1Salary: €3,160-3,750 per month

SECRETARY IS REQUIRED TO JOIN OUR TEAM ON FULL TIME BASIS.Provide administrative and secretarial support to the Director. Manage schedules and correspondence. Prepare documents, reports and communication Handle confidential information with discretion is required at all times.

Secretary for our Sliema Branch Office. We are looking for a dynamic, efficient, and well-organised person with good communication and administrative skills.Ideal candidates should : - Take their own initiative and be assertive and motivated - Be positive and have an outgoing personality - Be Able to handle and meet deadlines - Have good organizational and interpersonal skills - Be computer literate (Word/Excel/Outlook) - Be well informed about the latest Social Media trends - Have a good command in reading and writing in both Maltese and English - Be A valuable team player - Be organized and tidy - Must be well groomed Adequate training will be provided. The applicant will be offered a competitive remuneration package, a Company uniform and will be backed up by a professional infrastructure as well as an excellent working environment.

Branch office Secretary required for our Sliema Branch Office.Branch office secretary required on Full Time basis to attend to our Sliema branch office. The ideal candidate must : - Have a year or 2 of experience in an office job - Be Efficient, Pro-Active and takes her own initiative - Must be proficient in Computer skills - Word / Excel / Outlook - Must be up to date with the latest Social Media Trends - Must have an excellent knowledge of written and spoken Maltese and English - The ideal candidate must present a neat and professional appearance.

We are seeking an organised and reliable Secretary to provide administrative and clerical support, manage daily office activities, and ensure efficient communication and coordination.Key Responsibilities: -Manage correspondence, email, and telephone call. -Schedule meeting and appointment. -Prepare, update, and maintain document and record. -Handle filing and data entry. -Assist with office coordination and daily administrative task. -Provide administrative support to management and staff. -Maintain an organised office environment. -Handle confidential information with discretion.

We are currently seeking a professional and highly organised Office Administrator / Secretary to join our client's team. The successful candidate will provide administrative support to the office, assist with property-related documentation, coordinate appointments and viewings, and ensure the smooth day-to-day operation of the business.Key ResponsibilitiesManage incoming calls, emails, and enquiries from clients, landlords, tenants, and suppliers.Schedule property viewings, meetings, and appointments.Prepare, organise, and maintain property files, contracts, agreements, and related documentation.Assist with the preparation of sales, rental, and property management paperwork.Maintain accurate records and update internal databases and CRM systems.Liaise with clients, notaries, architects, contractors, and other stakeholders as required.Coordinate office administration and provide support to the sales and property management teams.Prepare reports, correspondence, and presentations as requested by management.Manage office supplies and general administrative duties.Ensure confidentiality and accuracy when handling company and client information.RequirementsPrevious experience in an administrative, secretarial, or office support role.Experience within the real estate, property management, or construction sector will be considered an asset.Proficiency in Microsoft Office applications (Word, Excel, Outlook).Excellent organisational and time-management skills.Strong communication and customer service abilities.High level of attention to detail and accuracy.Ability to multitask and prioritise workload effectively.Professional and proactive attitude

Job DescriptionCompany Introduction Our client is a leading real estate company.Job Responsibilities and DutiesSupport the daily operations and administration of the branch;Provide administrative assistance to the Branch Manager and Property Consultants;Maintain and update property listings and related information within the internal database;Assist clients and property owners with enquiries related to property sales, letting, and management services;Ensure a high level of customer service while maintaining a professional and welcoming branch environment.ExperiencePrevious experience in an administrative, customer service, or office support role will be considered an asset;Familiarity with property management, real estate operations, or similar environments will be considered advantageous;Proficiency in Microsoft Office applications and basic database systems.Personal SkillsSmart, mature, and professional approach when dealing with clients and colleagues;Reliable, proactive, and able to work independently using own initiative;Excellent written and verbal communication skills in English. Maltese will be considered an asset;Strong organisational skills with a high level of attention to detail;Ability to work efficiently in a dynamic environment;Availability to work on alternating Saturdays.