Administrative Assistant Jobs in Malta

Admin <b>Clerk</b> Full Time MG Administrators LTD We are currently seeking a Clerical Office Administrator

Cashier & Office <b>Clerk</b> BETA CENTRE Beta Centre, Fgura is looking for a reliable and organised Cashier & Office... <b>Clerk</b> to join our team Mondays to Fridays in shift of 9.30am to 6pm / 8am to 4:30pm and Saturdays 8am to 12pm. The

We are seeking a detail-oriented and reliable Reconciliation & Cash Office <b>Clerk</b>. The selected candidate

On behalf of our client in the manufacturing sector, we are seeking a Front-desk <b>Receptionist</b> & Administrative

to their respective point of contact. To take <b>care</b> of all citations payments, petitions, switching of points and invoicing clients

OFFICE & DIGITAL ADMINISTRATIVE ASSISTANT J.Zammit <b>Marketing</b> Ltd OFFICE & DIGITAL ADMINISTRATIVE ASSISTANT... of accounts and bookkeeping is preferred. Previous experience in an administrative, office support or digital <b>marketing</b> role

Job Description misco is seeking an Administrative <b>Officer</b> for a six-month project with the International Protection

The Academy Administration <b>Executive</b> is responsible for providing comprehensive administrative support to the

We are looking for a highly organised, responsible and proactive Property Management Administrative Coordinator to provide administrative support to our property management team and ensure that daily tasks, bookings, documentation and client matters are properly followed up.The role will work closely with our Property Managers and management team, acting as a central administrative point to ensure that nothing is missed and all required follow-ups are completed.Key ResponsibilitiesProperty Management AdministrationMonitor and follow up on outstanding tasks assigned to Property Managers.Check that required daily and weekly tasks are being completed.Assist Property Managers with administrative tasks and requests.Keep track of pending property issues and follow up until completion.Maintain organised records for each property.Assist with the administrative onboarding of new properties.Bookings & ReservationsAdd, modify and update bookings across the relevant systems.Assist with cancellations, extensions, date changes and other booking amendments.Ensure booking information and property details are kept accurate.Assist Property Managers with booking-related administrative issues.Coordinate any necessary information between guests, Property Managers and managementClients & Guest AdministrationCommunicate directly with property owners, clients and guests when required.Handle and process approved guest reimbursements and refunds.Follow up on complaints, requests and outstanding matters.Keep records of reimbursements, claims and important client communication.Escalate important or sensitive matters to management when required.Meetings & DocumentationPrepare documentation and information required for client and management meetings.Organise contracts, forms, reports and other company paperwork.Prepare property performance information when required.Take meeting notes and keep track of agreed action points.Follow up with the relevant team members after meetings.General AdministrationMaintain organised digital filing systems.Prepare spreadsheets, reports and internal documents.Collect and organise invoices, receipts and supporting documentation when required.Coordinate information between Property Managers, management, finance, cleaning and other departments.Assist management with general administrative requirements.Ensure deadlines, outstanding paperwork and follow-ups are not missed.What We’re Looking ForExtremely organised with strong attention to detail.Responsible and reliable.Strong communication and administrative skills.Confident communicating directly with clients and guests.Comfortable following up with team members and ensuring tasks are completed.Able to manage several properties, bookings and tasks simultaneously.Good knowledge of Microsoft Office/Google Workspace and spreadsheets.Experience with property management or booking systems is considered an asset.Able to work independently and take initiative.Professional and solution-oriented attitude.Purpose of the RoleThe Property Management Administrative Coordinator is there to keep the administrative side of the property-management department organised and under control.About UsProperty Partners is a property management company based in Malta, focused on the operation and optimisation of residential units for both short-term and long-term rental markets.We currently manage a substantial and growing portfolio of apartments across multiple locations all over Malta. Our services cover the full lifecycle of property management, including furnishing and setup, listing optimisation, dynamic pricing, guest communication, cleaning coordination, and maintenance.Our goal is to provide property owners with a hands-off experience while ensuring consistent performance, high occupancy rates, and strong returns through professional management and operational efficiency.

Administration – Full-Time / Part-TimeJoin a reputable and fast-growing property team where organisation, accuracy, and support are essential to daily success. We are looking for a reliable and well-organised Administration Officer to support the day-to-day operations of the business and assist the lettings, sales, and management teams. No previous real estate experience is required — full training will be provided.The RoleAs Administration Officer, you will play a key support role within the office, ensuring that records, documentation, and internal processes run smoothly. This position is ideal for someone who enjoys structure, organisation, and working behind the scenes in a fast-paced environment.Your responsibilities will include:Providing administrative support to letting agents, property managers, and consultantsPreparing and organising documentation, contracts, and filesKeeping property listings, client records, and databases accurate and up to dateHandling general office administration and coordination tasksAssisting with enquiries, emails, and internal communicationsSupporting move-ins, renewals, and property management processesEnsuring compliance documentation is properly filed and maintainedWorking closely with management to support daily operationsWhat We’re Looking ForNo previous real estate experience required – full training providedStrong organisational skills and attention to detailGood communication and time-management skillsComfortable working with computers and basic office systemsReliable, proactive, and willing to learnAbility to work independently and as part of a teamFluency in English; additional languages are an assetWhat We OfferStable and structured role within a growing property businessSupportive, professional, and collaborative team environmentTraining and ongoing supportOpportunity to grow into operations, coordination, or specialist rolesIf you are organised, dependable, and looking to build experience within the property sector, we would love to hear from you.About UsCompany DescriptionQuickLets is a locally based Real Estate Letting Specialist and the only company on the island that focuses solely on property rentals. With a well-trained, flexible, and down-to-earth team, we have vast knowledge of the industry. Our advanced website and use of the latest technology allow us to offer superb service to all clients. Our mission is to make renting property in Malta as simple and easy as possible for both tenants and landlords. QuickLets provides a user-friendly experience, directing clients to popular locations, hot properties, and allowing landlords to manage their listings directly.

Job Title: Accounts and Administration ExecutiveLocation: GharghurJob Type: Full-timeReports To: Finance Manager and DirectorAbout UsKevin Azzopardi Building Contractors is a leading construction firm which has been established for more than 25 years. Throughout the years, the firm has been entrusted with several leading construction projects both residential as well as commercial. The business is managed by a team of young and energetic individuals who intend to accelerate in their roles whilst at the same time building a stronger reputation of the firm across the Maltese Islands.Job SummaryWe are looking for a highly organized and detail-oriented Accounts and Administration Executive to join our team. In this dual role, you will manage day-to-day financial operations and streamline our administrative workflows. The ideal candidate is a proactive problem-solver with strong bookkeeping experience and exceptional organizational skills.Key ResponsibilitiesAccounts & Finance:Bookkeeping: Maintain accurate financial records by processing invoices, receipts, and payments.AP/AR: Manage Accounts Payable and Accounts Receivable, ensuring timely collections and supplier payments.Payroll: Payroll processing, including tracking attendance, leaves, and expenses and issuing of payslips.Office Administration:Office Coordination: Manage daily office operations, order supplies, and maintain office equipment.Documentation: Organize, digitalize, and maintain secure company files, contracts, and records.Communication: Serve as the primary point of contact for external suppliers, clients, and staff.HR Support: Assist with onboarding new employees, submit new and renewal work permits, update employees records as neededRequirements & QualificationsEducation: A’ level in Accounting, AAT Diploma in Accounting or equivalentExperience: Minimum of 2 years of experience in accounting, bookkeeping, and office administration.Software: Proficiency in accounting software Sage and MS Office (especially Excel).Skills: Strong numerical accuracy, excellent time management, and ability to handle confidential data.Communication: Professional fluency in written and spoken English and MalteseWhat We OfferThe ideal candidate will be offered a competitive salary based on experience.How to ApplyPlease send your CV and a brief covering letter explaining why you are a great fit for this role to info@kazzopardi.com.Application Deadline: 30 November 2026

We are seeking a highly organised and analytical Administration Specialist to join a dynamic healthcare and insurance operations environment.The successful candidate will play a key role in overseeing administrative processes, supporting medical claims operations, cost containment initiatives, and case management activities. This position requires a detail-oriented professional capable of balancing operational efficiency, financial stewardship, and exceptional service delivery while ensuring compliance with regulatory and company standards.Key ResponsibilitiesAdministrative OperationsOversee and optimise administrative processes related to medical claims and healthcare operations.Ensure compliance with internal policies, regulatory requirements, and data protection standards.Coordinate with assistance, claims, medical, and provider network teams to ensure smooth operations.Process vendor invoices and payments through SAP.Perform payment runs accurately and within established deadlines.Prepare reports, collect and analyse data, and provide administrative support to management.Maintain accurate digital and paper-based records, files, and archives.Contribute to the development and maintenance of process documentation and operational manuals.Cost Containment & Claims ManagementSupport the implementation of cost containment strategies aimed at reducing claim costs while maintaining quality of care.Monitor billing practices and identify discrepancies, duplicate charges, or non-covered services.Collaborate with provider networks to support cost-effective healthcare solutions.Assist in reviewing high-cost treatments and healthcare utilisation trends.Support initiatives focused on healthcare cost optimisation and resource management.Case Management SupportAssist in monitoring and coordinating case management activities.Support the identification and management of complex or high-cost cases.Help ensure effective care coordination and positive customer outcomes.Promote efficient and cost-effective care pathways where appropriate.Data Analysis & ReportingAnalyse operational and claims data to identify trends and improvement opportunities.Monitor key performance indicators (KPIs) and prepare management reports.Support data-driven decision-making through accurate reporting and analysis.Assist with fraud, waste, and abuse detection through audits and data reviews.Governance & ComplianceEnsure adherence to company procedures, healthcare regulations, and data protection requirements.Maintain accurate documentation to support regulatory and legal compliance.Support internal audits and continuous improvement initiatives.RequirementsDegree in Healthcare Administration, Business Administration, Nursing, or a related field.Previous experience within insurance, healthcare administration, medical claims, TPA services, or a similar environment.Familiarity with healthcare systems, medical claims processes, and cost containment practices.Strong analytical and problem-solving skills.Excellent organisational and multitasking abilities.Ability to work independently and manage priorities effectively.High attention to detail and accuracy.Excellent written and verbal communication skills in English.Knowledge of Maltese will be considered an asset.Experience with SAP or similar ERP systems will be considered an advantage.What We're Looking ForStrong analytical and strategic mindset.Ability to balance operational efficiency with customer and patient outcomes.Excellent communication and stakeholder management skills.Proactive approach to continuous improvement.High level of integrity, professionalism, and confidentiality.Working ConditionsOffice-based or hybrid working environment.Collaboration with international teams and stakeholders.Occasional flexibility may be required to support operational needs.What We OfferCompetitive remuneration package.Hybrid working opportunities.Professional development and training opportunities.Exposure to international healthcare and insurance operations.Opportunity to contribute to meaningful projects that positively impact customer and patient outcomes.If you are an organised and analytical professional looking to build your career within healthcare and insurance operations, we would love to hear from you. Apply today and become part of a collaborative and growing team. About UsOutreach Recruitment is a startup recruitment agency made up from a combination of expertise in various industries that have come together to support the local market in finding PEOPLE to join their teams. Our aim is to connect quality PEOPLE to businesses in order to support the growth for both.