General Administrator Jobs in Malta

, ideally with <b>HR</b> involvement O-Level education incl. Maths and English Excellent English Organised and detail-oriented... Microsoft Word, Outlook, Excel Interest in an <b>HR</b> career Languages: English Work mode: Hybrid Salary

We are seeking an <b>HR</b> Administrator to support our People & Culture team within a professional and fast-paced... environment. The successful candidate will provide general administrative support across a range of <b>HR</b> functions, assist

Support the Licensing and Regulatory team with a focus on <b>Gaming</b> and Gambling: licensing applications, renewals

, and maximising upselling and additional <b>sales</b> opportunities where appropriate Qualifications and Experience O' level Standard

Main tasks and responsibilities Accurately apply warranty conditions and entering into the dealerships automated system and liaise with manufacturer when in doubt. Process warranty paperwork to en

At db Group, we are looking for a reliable, organised, and proactive <b>Administrator</b> to join our team. The selected

Our client, a corporate service provider is looking for a Senior Private Client & Residency Administrator to join their growing team.ResponsibilitiesManage a portfolio of private clients and residency clients, acting as the main point of contact.Prepare, review, and submit Income Tax Returns, VAT Returns, VAT Recapitulative Statements, Eco-Tax contributions, and other statutory filings.Prepare Profit & Loss statements and ensure accurate financial records and bank reconciliations.Process and oversee client payments, including tax and VAT-related payments. Liaise with government authorities, including the Office of the Commissioner for Revenue, Identità Malta, Transport Malta, Jobsplus, and Social Security Services. Handle tax registrations, VAT registrations, Social Security registrations, and ongoing compliance requirements.Manage EU Residence, Single Permit, and other residency-related applications and renewals.Monitor statutory deadlines and ensure timely and accurate submissions.Build and maintain strong client relationships, providing guidance on tax, residency, and administrative matters.Review work prepared by junior team members and provide support and guidance where required.Keep abreast of legislative and regulatory developments affecting clients.Identify and implement process improvements to enhance efficiency and client service standards.RequirementsMinimum 3 years’ experience in corporate services, or private client administration, residency services, taxation, corporate services, or a similar role. Excellent understanding of the tax system for individualsExcellent understanding of the Local VAT systemExcellent written and verbal communication skills in English; Maltese is considered an asset.High level of accuracy, organisation, and attention to detail.Ability to manage multiple client files simultaneously and work under time-sensitive conditions to meet required deadlines.Professional, clear communication skills and client-centric attitude with the ability to build trust and rapport.Collaborative team player with a proactive, can-do attitude.Knowledge of Microsoft Office is essential.BenefitsCompetitive Salary, based on qualifications and experience.Flexibility Policy.Business Casual Dress Code PolicyAnnual Performance bonus based on appraisal.Comprehensive health insurance coverage.Employee Parking.Access to the Healthy Minds Talk & Consult program by Richmond, providing confidential emotional support and professional guidance.About UsAIMS International Malta, previously known as Papilio Talent was founded in 2020 and has quickly forged a reputation as one of the leading firms for Executive Search, Talent Development and Recruitment Services in Malta. We are based in the city of Valletta, a historic world heritage site that is the capital of Malta.As a trusted recruitment partner for a wide range of clients in Malta, we specialise in recruiting professionals within various roles and we assist in cross-border searches by looking for candidates that wish to work in Malta or assist Maltese companies looking to expand their operations overseas.

We are seeking a detail-oriented Billing Administrator to assist our Credit Controller in ensuring the smooth closure of job sheets and the timely issuance of final bills to clients. The role involves verifying job details, recording stock usage, finalizing job cards, and ensuring accuracy in billing and profitability analysis. Additionally, this role will support periodic invoicing and debtor follow-ups to maintain healthy cash flow.Key ResponsibilitiesAccurately enter stock used for each job and ensure job details align with the initial quote.Close job cards by confirming job completion and updating descriptions as necessary.Analyze and calculate the profit or loss on each closed job.Generate and issue final invoices promptly after job completion.Handle periodic invoicing in line with client payment terms.Assist in monitoring and following up on outstanding debtor payments.Liaise with relevant departments to resolve discrepancies in job details or invoicing.Maintain organized records of job closures and billing for internal tracking.Key Skills & Requirements:Experience in billing, accounts administration, or job cost analysis is preferred.Strong attention to detail and accuracy in data entry.Ability to communicate effectively with clients and internal teams.Strong analytical and problem-solving skills.Ability to work efficiently under deadlines and manage multiple tasks.How To ApplyInterested candidates should send their CV and covering letter by clicking on the "Apply to this Job" button.About UsTrends is a leading furniture company that specialises in bespoke carpentry items. With four decades of steady growth and expansion, we have successfully completed numerous projects, ranging from hotels to designer finished residential spaces. Our primary objective is to surpass clients expectations through superior quality whilst fostering long lasting relationships built on trust and respect. Equally, we prioritize our relationship with employees, by ensuring a comfortable work environment, whilst cultivating a culture of unity and teamwork.

Company IntroductionOur client is an established company operating within the corporate and professional services sector.Job Responsibilities and DutiesManage a portfolio of corporate clients, ensuring compliance with statutory obligations, including annual returns and beneficial ownership confirmations;Handle company administration matters, including incorporations, preparation of resolutions, share transfers and other corporate changes;Supervise and review work completed by junior corporate administrators, including the preparation of corporate registers, share certificates and related documentation;Maintain accurate and up-to-date corporate records, ensuring all statutory filings are submitted within the required deadlines;Ensure compliance with the Maltese Companies Act and applicable Malta Business Registry requirements;Assist the Head of Corporate with local and cross-border mergers, re-domiciliations and company divisions;Liaise directly with clients regarding corporate administration matters, providing guidance and addressing queries;Prepare and submit documentation required in connection with inspections conducted by the Malta Business Registry;Update internal systems, including Salesforce and Monday.com, to reflect client information, corporate changes and regulatory submissions;Handle the registration and ongoing administration of Scottish Partnerships, ensuring compliance with applicable requirements;Prepare and submit annual confirmation statements, tax status declarations and other required documentation relating to Scottish Partnerships;Coordinate with UK-based agents regarding partnership administration and statutory requirements;Provide additional administrative and corporate support to Partners and Directors as required.ExperienceA minimum of 3 years of experience in corporate administration within a Corporate Service Provider (CSP) in Malta;Previous experience managing a portfolio of corporate clients, including company incorporations, corporate changes and statutory filings;Strong knowledge of the Maltese Companies Act, corporate administration procedures and Malta Business Registry requirements;Familiarity with AML/CFT regulations and client due diligence procedures;Previous experience supervising or supporting junior corporate administrators would be considered an advantage;A qualification in Business Administration, Law, Financial Services or a related field would be considered an asset;Excellent written and spoken English.Personal SkillsExcellent organisational and time management skills, with the ability to manage multiple assignments and meet deadlines;Strong attention to detail, ensuring accuracy in corporate documentation and statutory submissions;Excellent communication and interpersonal skills, with a professional and client-focused approach;Ability to work independently, take ownership of responsibilities and manage competing priorities;Good leadership skills, with the ability to guide and support junior colleagues;Proactive, reliable and eager to learn, with a commitment to professional development;Ability to work collaboratively with colleagues, management and external stakeholders.Please note that all job applicants will be automatically added to the Broadwing LTD candidate database and will receive an automatic email with user credentials to benefit from our online platform.

Our client, an established Corporate Service Provider in Malta, is seeking an experienced and motivated Senior Corporate Administrator to join its Corporate Services team. This is an excellent opportunity for a professional looking to take ownership of a client portfolio, oversee corporate administration activities, and contribute to the development of junior team members.Key ResponsibilitiesManage a portfolio of clients, ensuring compliance with statutory obligations, including Annual Returns and Annual Beneficial Ownership Confirmations.Handle day-to-day company administration, including incorporations, resolutions, share transfers, and other corporate changes.Oversee and support the work of Junior Corporate Administrators, reviewing the preparation of corporate registers, share certificates, and related documentation.Maintain accurate and up-to-date corporate records and ensure timely submissions to the Malta Business Registry.Monitor compliance with the Companies Act and applicable statutory filing requirements.Assist the Head of Corporate with local and cross-border mergers, re-domiciliations, and company divisions.Liaise with clients on a range of corporate administration matters, providing professional and timely support.Prepare documentation and coordinate submissions relating to on-site inspections conducted by the Malta Business Registry.Update internal systems to reflect client information, corporate actions, and regulatory submissions.Manage the registration and ongoing administration of Scottish Partnerships, ensuring all relevant compliance obligations are met.Prepare and submit annual confirmation statements and tax status declarations for Scottish Partnerships and their partners.Liaise with UK-based agents and other relevant stakeholders.Assist with additional tasks and projects as assigned by Partners and Directors.RequirementsOnly candidates currently residing in Malta will be considered for this position.Previous experience in corporate administration within a Corporate Service Provider (CSP) in Malta, preferably in a senior capacity.Sound knowledge of Maltese company administration, statutory requirements, and Malta Business Registry procedures.Experience managing a client portfolio and handling incorporations, corporate changes, and ongoing statutory obligations.Familiarity with AML/CFT requirements and client due diligence procedures.Excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities and deadlines.Excellent written and spoken English, with strong communication and client relationship skills.Ability to work independently, take ownership of responsibilities, and provide guidance to junior colleagues.A qualification in business administration, law, financial services, or a related field would be considered an asset.What Our Client OffersPractical training and guidance from experienced professionals.Exposure to a varied portfolio of corporate services matters.Opportunities for professional development and career progression.A collaborative and professional working environment.If you have solid experience in corporate administration and are ready to take the next step in your career, we would love to hear from you. Apply today!About UsOutreach Recruitment is a startup recruitment agency made up from a combination of expertise in various industries that have come together to support the local market in finding PEOPLE to join their teams. Our aim is to connect quality PEOPLE to businesses in order to support the growth for both.

We are looking for a motivated and organised General Administrator to join our team on a part-time basis (either mornings or afternoons).Job DescriptionThe selected candidate will provide essential administrative support across departments, assisting both management and the Sales/Aftersales teams.Key ResponsibilitiesGeneral Administration:Provide day-to-day administrative support to management and various departmentsMaintain and update internal files, records, and databases (both digital and physical)Assist in preparing reports, internal communications, and general documentationPerform data entry, document formatting, and internal coordination tasksSales & Aftersales Support:Support Sales and Aftersales teams with administrative needs, including:Preparing customer quotes, service records, and invoicesScheduling appointments and follow-upsAssisting with order tracking and maintaining customer recordsStep into the showroom as needed to assist with basic customer inquiries and sales supportAbout UsBajada New Energy:With over 29 years in the renewable energy industry in both the domestic and commercial sectors, Bajada New Energy Ltd represents world-leading brands such as Novotherm Solar water heaters, Kaco Inverters (representing the Mediterranean Region in general), and exclusive agents for ET Solar Panels, Panasonic Solar Panels amongst others. Bajada New Energy Ltd. is the market leader in their field and offers second-to-none after-sales service.Bajada International Solar Systems Ltd, (BISS) was established in 1989 importing the “Edwards” brand of solar water heaters from Australia and eventually expanded its operations to other forms of renewable energy solutions including photovoltaic panels and wind turbines. Today, the company is known as Bajada New Energy Ltd (BNE). Bajada New Energy has already installed over 4 Mega Watts in Photovoltaic Systems (Solar Panels) and over 12,000 Solar Water Heaters and Solar Thermal Systems. We employ over 50 full- and part-time employees; electrical and mechanical engineers, architects and civil engineers, licensed electricians, and qualified installers, all backed by a team of professionals in the operations department.

Our client is seeking to recruit a Senior Corporate Administrator who will manage a diverse portfolio of client.Duties include:Manage a portfolio of companies, trusts, partnerships, and/or special-purpose entities across Malta, Bermuda etc Prepare and file statutory documents including annual returns, amendments, director and officer appointments/removals, share transfers, and other corporate changes.Draft and review board and shareholder resolutions, minutes, notices, and meeting agendas.Coordinate and attend client meetings; prepare accurate minutes and follow up on action items.Maintain statutory registers and ensure up-to-date and compliant corporate records for all assigned entities.support formation, re-domiciliation, restructuring, and dissolution of client entities.Ensure entities comply with the Companies Act (Malta) and equivalent legislation in Bermuda and the BVI.Handle regulatory and statutory filings with the Malta Business Registry, Registrar of Companies, Bermuda Monetary Authority, and BVI Financial Services Commission.Conduct and review KYC/AML due diligence on client structures, coordinating with compliance teams as needed.Liaise with banks, auditors, legal counsel, regulators, and external service providers.Supervise one (or more) Corporate Administrator and oversee day-to-day workload allocation.Provide on-the-job training, guidance, and mentoring to more junior staff.Review junior team members’ work to ensure accuracy, quality, and compliance with internal proceduresAct as a point of escalation for complex matters before involving management.Serve as a key point of contact for clients, responding to corporate and governance queries in a timely and professional manner.Attend client meetings and prepare meeting minutes and supporting documentation.Maintain proper filing systems in accordance with internal policies and data protection requirements.Internal client reviews.RequirementsMinimum 3–5 years’ experience in corporate administration, company secretarial work, or corporate services.Strong understanding of company law and familiarity with common law jurisdictions, such as Malta, Bermuda, BVI.Experience attending and minuting board and shareholder meetings.Previous experience supervising or mentoring junior staff.Excellent written and verbal communication skills in English.Local experience is required for this roleAbout UsKonnekt:Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.