Bookkeeper Jobs in Malta

We’re hiring an experienced Bookkeeper at Astra Consulting!We’re looking for someone who speaks Maltese, learns quickly and can think on their feet. You should be comfortable working independently, solving problems and getting things done.The role is full-time and office-based, with work from home considered on a case-by-case basis. You’ll also need to drive, as occasional client visits may be required.After the interviews, you'll have a paid trial. Please be upfront about your experience and what you can do, so we can make sure it’s a good fit and avoid wasting anyone’s time.Interested? Send us your CV, we’d love to hear from you!

1. Role OverviewThe Bookkeeper and Admin Assistant is a core operational post within the Finance & Fundraising Team at Friends of the Earth Malta. This role is responsible for executing day-to-day bookkeeping, banking transactions, invoice processing, and financial administration across all core organizational activities and externally funded projects. Working directly under the Finance Coordinator and the Director, the admin assistant ensures accurate, compliant, and up-to-date accounting records essential for grant reporting, organizational cash flow, and end-of-year audits.2. Key Responsibilities & DutiesA. Bookkeeping & Financial Record KeepingMaintain accurate, up-to-date, and fully supported financial records in Xero.Record all income, expenditure, receipts, and journal entries with correct account codes and project tags.Organize, digitalize, and archive all financial documentation (invoices, receipts, contracts, and proof of payment) in compliance with Maltese law and funder requirements.B. Invoicing, Payments & Accounts Payable/ReceivableProcess all supplier invoices, utility bills, reimbursements, and payment requests in a timely manner.Prepare bank payment runs and transfers for authorization by approved signatories.Issue invoices to funders, partners, and event/workshop participants, actively monitoring accounts receivable to ensure prompt collections.Process staff and volunteer expense claims, verifying receipts against internal travel, procurement, and donation policies.C. Banking & Cash Flow ManagementExecute daily/weekly bank reconciliations across all organizational bank accounts.Handle bank correspondence, account maintenance, updates to bank signatories, and routine bank queries.Monitor daily operational cash flows, pet-cash floats, and petty cash reconciliations.Communicate regularly with financial institutions regarding payment tracking, international transfers, and administrative requests.D. Project Financial Support & Grant AdministrationAssist the Finance Coordinator in tracking expenditures for specific EU and local grant-funded projects.Collate financial evidence (invoices, receipts, bank statements, procurement documentation) required for project grant reports and audits.Maintain timesheets and proof-of-work documentation required for co-funded project personnel costs.E. Payroll & Statutory Compliance SupportAssist with routine monthly payroll processing data in Buddy (or current payroll software).Help prepare and archive statutory documentation, including monthly social security (FS5) and annual employer tax filings (FS7).Ensure strict adherence to internal financial policies, tendering procedures, and data protection (GDPR) standards.F. General Operational & Team SupportSupport the Finance Coordinator with documentation preparation for the annual audit.Act as a point of contact for routine administrative and financial queries from staff, suppliers, and external project partners.Participate in regular team meetings and contribute to ongoing improvements in internal financial systems.3. Qualifications, Experience & SkillsEducation / Certification:A qualification in Accounting or Finance (e.g., AAT Level 3/4, Diploma in Accounting, or initial stages of ACCA/MCAST/University accounting degree), OR equivalent proven experience in bookkeeping.Technical Experience:Minimum 1–2 years of hands-on experience in bookkeeping and financial administration.Proficiency in cloud-based accounting software (Xero strongly preferred).Working knowledge of online banking platforms, payroll software (e.g., Buddy/Moorepay), and MS Excel / Google Sheets.Soft Skills & Values:Exceptional attention to detail, precision, and organizational ability.Strong integrity, discretion, and strict commitment to financial confidentiality.Good written and verbal communication skills in English (Maltese is considered an asset).Affinity with the environmental and social justice mission of Friends of the Earth Malta.How to ApplyInterested candidates should submit their CV and cover letter outlining their suitability for the role by 15 November 2026. Applicants are to send their application by filling in the online application form.Friends of the Earth Malta welcomes candidates of all descriptions, regardless of age, sexual orientation, marital status, wealth, religious, philosophical or political beliefs, language, present or future state of health, disability, physical or genetic characteristics, gender, pregnancy, parental status, change of sex, nationality, race, skin colour, ancestry, nationality, descent, national or ethnic or social origin. FoE Malta strives to make our office as diverse as possible.About UsFriends of the Earth Malta (FoEM):Friends of the Earth Malta (FoEM) has been active in the environmental field in Malta since 1985. It was founded with the intention of consolidating various youth and environmental groups in the country, which quickly developed into a committee of activists. In 1991, the group joined the international network of Friends of the Earth International which includes groups from 75 countries and 6 continents, making it the world’s largest grassroots environmental network. FoEM has diverse educational methods to reach out to youths and adults especially focusing on marginalised groups, empowering them to work together for a more sustainable future. FoEM’s work has been informing national policy for over three decades. Currently, our campaigns' focus is on Climate, Energy & Mobility; Food Agriculture & Biodiversity, and Zero Waste. More info on our projects here: www.foemalta.org/projects

Founded in 2022, Europe Fastflow Services Ltd. is a Recruitment / Temping / Outsourcing agency located in the Maltese Islands. We are inviting applicants for Full Time employment for a Clerk, Accounting And Bookkeeping The Accounting and Bookkeeping Clerk will provide administrative and financial support by maintaining accurate financial records, processing transactions, and assisting with daily accounting activities. The role involves handling invoices, recording financial data, and supporting the preparation of financial reports.Interested candidates are invited to send their CV to the HR Department via email by clicking the 'Apply Button'.

We are seeking a detail-oriented and organized Bookkeeper to manage our daily financial transactions and maintain accurate company records.In this role, you will play a vital part in keeping our financial department running smoothly by handling accounts payable and receivable, reconciling bank statements, and preparing foundational financial reports. The ideal candidate possesses strong data-entry skills, an analytical mind for catching errors, and extensive experience with modern accounting software.

We are looking for a detail-oriented Bookkeeper to record daily financial transactions, maintain accurate ledgers, and prepare financial reports, ensuring compliance with accounting standards and business requirements.

A well-established investment banking firm is looking for an Bookkeeper to join their team. The ideal candidate will be responsible for maintaining accurate financial records, processing transactions, and supporting the finance department with day-to-day accounting and bookkeeping tasks.This is an office-based role with a salary of up to €35K.Please note that for this role, we can only consider candidates who are based in Malta.Role & ResponsibilitiesMonitor daily bookkeeping activities to ensure accuracy and completenessMaintain company accounting records and prepare regular management reportsProcess system postings required for the preparation of management accountsPrepare and submit VAT returns in a timely mannerProcess invoices, receipts, and client payment documentationReconcile bank statements and supplier accountsAssist with month-end and year-end closing proceduresLiaise with external auditors when requiredEducation, Skills & ExperienceStudying or willing to work towards an accounting qualification such as ACCA is a plusFluent in English, both written and spokenPrevious experience in a similar bookkeeping role in MaltaProficient in Excel, Word, and accounting softwareGood understanding of VAT returns and basic accounting principlesOrganised with a strong attention to detailAble to work independently and manage multiple tasksAbout the roleSalary up to €35KOffice basedContinuous development opportunitiesApply with your detailed CV.JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.Salary: €30,000-35,000 per year

A boutique firm serving wealth, yachting, and private clients is looking for a Senior Bookkeeper to manage accounting records and support the preparation of financial statements and management accounts.This is an office-based role with a salary of up to €26K.Role & ResponsibilitiesMaintain the general ledger and post journalsReconcile bank and loan accountsPrepare management accounts and support trial balance transfers into financial statement templatesPrepare trust and company accounts in compliance with legislationCompile working papers and supporting documentation for financial statementsAssist auditors and perform annual review procedures for completed accountsEducation, Skills & ExperienceA Level in accounting1+ years of experience in bookkeeping/accounting in Malta (non-negotiable)Fluency in English at C2/native level, both written and spokenExcellent time management and ability to meet tight deadlinesStrong attention to detail and analytical mindsetGood communication and problem-solving skillsAbout the RoleSalary up to €26KOffice-based role in MriehelCareer growth opportunitiesDue to the urgency of the role, we are only considering candidates who are already based in Malta with a valid work permit.JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.Salary: €23,000-26,000 per year