We are looking for an Office & People Coordinator to serve as the heart of our office operations and company culture. In this position, you will split your time between ensuring smooth day-to-day office management and supporting our team members. You will be the primary go-to person for the team—the essential glue that keeps the workspace organised, efficient, and a welcoming place to work.

Key Responsibilities

Office Management & Administration

Daily Operations: Oversee day-to-day office functions, including managing suppliers, facilities, IT equipment, access passes, and vendor contacts.
Administrative Support: Assist team members and leadership with administrative duties, including KYC (Know Your Customer) and Due Diligence (DD) documentation.
Onboarding & Offboarding: Coordinate setup for new hires and exiting staff, including desk arrangements, IT equipment, account provisioning, and welcome packs.
Record Keeping: Maintain company records, contracts, and shared electronic files in an organized structure.
Stakeholder Point of Contact: Act as the main liaison for visitors, building landlords, and external service providers.
Office Errands: Handle occasional external errands related to office supplies, staff needs, or facilities maintenance.

Mood & Culture Coordination:

Event Planning: Organize team events, milestone celebrations, team lunches, and occasional offsite gatherings.
Employee Engagement: Ensure seamless integration for new joiners, making them feel welcome and supported from day one.
Workspace Atmosphere: Foster a positive work environment through thoughtful touches, team rituals, and supportive cultural initiatives.
Feedback & Continuous Improvement: Gather employee feedback regarding the office environment and suggest actionable improvements.

Requirements & Qualifications

Experience: Previous experience as an Office Manager, Office Coordinator, Administrative Assistant, or similar role.
Organizational Skills: Exceptionally organised, proactive, and adept at multitasking in a dynamic environment.
Interpersonal Skills: Warm, approachable, and social personality with strong interpersonal abilities.
Language Skills: Fluent in spoken and written English (knowledge of additional languages is considered an asset).
Technical Skills: Proficient with Google Workspace, Slack, and standard office software.
Location: Must be based in Malta and available to work full-time on-site.

About Us
Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

Office & People Coordinator

Job Description