Position Summary

The HR Coordinator is the on-the-ground HR presence across the Company's construction sites, coordinating daily HR matters with the HR Manager and the Learning and Development Manager. Key areas include time and attendance / clocking, collection and upkeep of employee documentation, administration of the vacation and training portals, and first-line support on disciplinary matters. This role is designed as the first step on a defined career path towards becoming an HR Business Partner, and is suited to someone who knows, or is eager to learn, the construction industry and wants to grow into a strategic partner to the business over time.

Key Responsibilities and Accountabilities

Recruitment: Represent the HR department in interviews of employees for Projects, especially when the interview is conducted on-site.
Onboarding: Conduct HR induction sessions for newly recruited employees for Projects.
Time and attendance: Assist in the opening of clocking profiles across all sites. Also, ensure that all employees are accounted for and monitor attendance records.
Clocking issues: Investigate and resolve clocking discrepancies and disputes, liaising with site supervisors to ensure accurate time is captured for payroll.
Payroll employee portal and time and attendance: Open Payroll Employee Portals and assist employees to submit vacation leave requests. Additionally, assist Project Managers with the Time Attendance Module.
Training and development portal: Assist in coordination of training enrolments through the relevant portals.
Training: Work closely with the Learning and Development Manager and assist with identifying training needs for Projects.
Documentation and compliance: Collect and verify that all employee documentation (contracts, IDs, certifications, medical / safety clearances) and keep site personnel files complete and audit-ready (ISO 9001, ISO 45001 and ISO 14001) through HR software.
Disciplinary support: Provide first-line support on disciplinary matters on site, including documentation, investigation support, note-taking and follow-up, escalating complex cases to the HR Manager.
HR one-point lessons: Conduct Weekly One-Point Lessons on various HR topics to ensure that policies and procedures are being adhered to.
Development: Conduct a bi-yearly performance appraisal exercise with Supervisors, whereby all direct workers are evaluated on their performance and needs for additional development are identified.
Reporting: Identify and alert the management team of any HR related issues that might be arising.
General HR coordination: Act as the daily link between site operations and the HR team (including L&D), supporting all HR Matters and build relationships with site management.
Quality and Continual Improvement

Carry out duties with attention to quality and contribute to the continual improvement of work processes

Ensure the usage of standardised procedures and forms for all HR matters, especially, for Training and Disciplinary procedures.
Health and Safety

Maintain a safe and healthy working environment by following all health and safety policies, procedures, and safe work practices, and promptly reporting hazards, incidents, and near misses

Assist the Health and Safety team with any training coordination on Projects.
Also monitor and alert the H&S team of any health and safety breach identified on-site and participate in disciplinary action when required.
Environment

Comply with all environmental policies, procedures, and legal requirements, and actively support initiatives to reduce environmental impact, waste, and resource consumption in the workplace

Assist the Environmental team with any training coordination on Projects.

Level of Education Standard and Experience Required

MQF Level 5 (diploma)
Fields of study: Human resources management, business administration, or a related field
Licences / certificates required: Valid driving B licence (daily site travel)
Years of working experience: Minimum 2 years in an HR administration / coordination role
Type of working experience: HR administration or generalist hr experience, ideally within construction, engineering, or another site-based industry
Languages - Written / spoken: strong communication skills in English
Others: Genuine interest in building a long-term HR career; comfortable working across multiple construction sites; discretion when handling sensitive matters

Compatibility with the Company’s Values

Possess an aptitude towards creating a safe environment for himself and others
Be able to commit and provide quality to his / her line of work
Strive to create a customer-driven approach
Believe that teamwork makes work more efficient and leads to better productivity
Show respect and integrity at the workplace and able to work in a team
Believe that continuous professional development is the key to continue growing within the Company and keen to attend training as required
Cultivate a strong understanding of key social and environmental issues

Competencies

Leadership / Management

Ability to build trust with project employees, site and project managers

Personal

Organisational and planning skills

Problem-solving and decision-making skills
Time management and multitasking skills
The ability to work under pressure and meet deadlines
The ability to work independently and as part of a team
A methodical approach to work, A sense of initiative, accuracy, assertiveness, attention to detail, business acumen, diligence, efficiency, flexibility, proactive and energetic attitude
Technical (Specific to the Job)

Working knowledge of, or strong willingness to learn, the construction industry and site operations

Strong attention to detail, discretion, and confidentiality when handling employee information
Proficiency with HR systems: time and attendance / clocking, leave, and training / LMS portals
Information Technology

Proficient in Microsoft Office (Excel, Word, Outlook)

Experience with HR / HRIS Systems
Health and Safety

Knowledge of health and safety procedures

HR Coordinator

Job Description