FULL TIME
IL-GZIRA, MALTA
FULL DAY
10 September 2026
Ref: 452517

The HR and Payroll Clerk is responsible for providing administrative support across all Human Resources functions and payroll processes for all group companies.

Key Responsibilities

Prepare and administer end-to-end monthly payroll, ensuring accuracy and timeliness.
Verify payroll inputs, including clocking, leave, overtime, allowances, and deductions.
Monitor and track employee attendance, leave balances, and other HR metrics to support payroll and HR planning.
Maintain and update payroll data and employee records in HRIS and related systems.
Handle payroll queries from employees and management with professionalism, accuracy, and confidentiality.
Collect and process data for new employees, including personal details, qualifications, and employment contracts.
Create and maintain comprehensive employee profiles, ensuring records are complete and up to date.
Assist in onboarding processes, including preparing contracts and induction materials.
Prepare documents and coordinate with Identita for work permit applications and renewals for TCNs (Third Country Nationals).
Support employee terminations and exit processes, final settlements, and documentation.
Liaise with Jobsplus, Identita, and other regulatory bodies regarding employment matters, compliance, and work permits.
Support HR initiatives such as performance evaluations, employee engagement, and policy implementation.
Serve as a key point of contact for HR, payroll, and work permit-related queries, providing guidance and support to employees.
Maintain confidentiality and handle sensitive information responsibly, ensuring compliance with data protection regulations.
Assist with any other ad hoc HR-related tasks as required.

Profiles

Competencies

Draw up documents for follow-up/manage of personnel; update (social survey tables, salary tables, holiday planning...)
Inform staff/personnel on social legislation and specific company policy issues
Follow-up on individual files of workers/employees and do updates. Do statutary declarations/notifications
Follow-up administrative personnel/staff management: training (call for participants, room reservations)
Follow-up administrative personnel/staff management: internal shifts, transfers

Past Experience

Occupation

Experience(months)

CLERK, HUMAN RESOURCES

Driving Licences

No Driving Licenses required for this vacancy

Apply

Please be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.

Message to employer

You must complete the account profile creation to be able to apply for a course.

Salary: €18,720-20,800 per year

HR and Payroll Clerk

Job Description