We are seeking a motivated and detail-oriented HR and Payroll Coordinator to support the day-to-day HR and payroll functions of the organisation. The successful candidate will be responsible for maintaining accurate employee records, supporting the employee lifecycle, administering payroll-related processes, and ensuring HR procedures are followed consistently and confidentially.

Job Requirements

Diploma in Human Resources, Business Administration, Management, Accounting, or a related field.
Good understanding of HR administration and payroll processes.
Knowledge of employment legislation and HR best practices. Knowledge of Maltese employment legislation will be considered an asset.
Ability to prepare and process payroll information accurately and within established deadlines.
Experience maintaining employee records, personnel files, leave records, attendance, and other HR documentation.
Ability to assist with onboarding and offboarding processes, including employment documentation and employee records ( Idenita / Shireburn and Jobsplus).
Good understanding of confidentiality and data protection requirements when handling employee and payroll information.
Strong proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Experience using HR and/or payroll Indigo software will be considered an asset.
Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
Strong attention to detail and a high level of accuracy.
Good written and verbal communication skills in English. Knowledge of Maltese and/or additional languages will be considered an asset.
Professional, approachable, and able to communicate effectively with employees at all levels.
Ability to work both independently and as part of a team.
High level of integrity, discretion, and professionalism.

Experience Needed

Ideally 2–3 years of previous experience in an HR, payroll or HR administration role.
Hands-on experience with payroll preparation or payroll processing is highly desirable.
Previous experience dealing with employee records, contracts, leave, attendance, timesheets and payroll documentation.
Experience supporting recruitment, onboarding, employee relations and general HR administration would be advantageous.
Experience working in a fast-paced, multicultural environment will be considered an asset.
Candidates with strong HR administration experience who are looking to further develop their payroll knowledge may also be considered.

What We Offer

A full-time position within a professional and supportive working environment.
Competitive remuneration based on qualifications and experience.
Opportunities for professional development and continued learning.
Exposure to both HR and payroll functions, providing an opportunity to broaden your professional experience.
Training and support to develop your knowledge and skills.
The opportunity to work with a diverse and multicultural team.
A collaborative working environment where initiative and continuous improvement are encouraged.
Opportunities for career development as the role and organisation continue to grow.

HR & Payroll Coordinator

Job Description