Salvo Grima Group is a dynamic group of companies specialising in ship supply, travel retail, wholesale and product distribution in Europe and world-wide. It was first established in 1860 and now employs over 300 people with operations in eight countries.

We are seeking a highly organized and proactive Business Coordination Executive to join our Ship Supply team in Malta. The selected candidate shall provide business, coordination and executive support to the Group General Manager – Malta Operations and shall assist in ensuring the effective follow-up and implementation of management decisions, actions, projects and business initiatives.

The duties include:

Attending management, operational and project meetings as required.
Preparing meeting notes, minutes and records of decisions and agreed actions.
Identifying and recording action points, responsible persons and agreed completion dates.
Maintaining appropriate action trackers and management follow-up records.
Following up with managers and other employees to ensure that agreed actions and deliverables are progressed within the required timelines.
Bringing delays, outstanding matters and matters requiring escalation to the attention of the General Manager.
Coordinating information, activities and deliverables between departments as required.
Assisting the General Manager with the preparation and coordination of reports, presentations, management information and other business requirements.
Coordinating and taking responsibility for projects, assignments and business initiatives .
Liaising with internal departments, management, employees and external parties as may be required in the performance of the role.
Maintaining appropriate confidentiality and discretion in relation to management and business information.
Developing a broad understanding of the Company’s operations and supporting the General Manager in progressing business priorities and initiatives.
Performing such other reasonable duties and responsibilities related to the position as may be assigned from time to time

Requirements:

NVQ Level 4 or equivalent qualification;
Highly organised, detail-oriented and able to manage multiple operational tasks;
Strong experience in office administration, scheduling, and operational coordination;
Proficient in Microsoft 365 (Outlook, Teams, Excel, Word) and comfortable preparing reports;
Excellent communication skills with the ability to liaise diplomatically at all levels;
Discreet, trustworthy and able to handle sensitive and confidential information;
Ability to work under pressure and meet tight deadlines;
Experience supporting senior management or executive-level roles would be an asset;
Strong problem-solving skills and ability to work proactively.

About Us
Salvo Grima Group Ltd:
We are a growing international business focusing on supply chain services: distribution, international wholesale, ship supply and travel retail.Distributing to over 50 countries, we operate from multiple locations. Covering East and Central Africa from Rwanda, we have strong capability in North Africa, particularly Libya. From the Netherlands, we have truly global market access and our travel retail businesses span the Mediterranean. Our partners include major multi-nationals and like-minded medium-sized entities and we represent world-leading brands, value ranges and commodities.Employing a multinational team of over 550 people, we nurture a respectful long-term approach. With a Maltese origins, and a business ethos which stretches back to 1860, we aspire to further international growth through new partnerships. Mindful to live our values, we embrace a proactive role as good corporate citizens wherever we have a presence.

Business Coordination Executive

Job Description