Executive

External CALL FOR APPLICATIONS FOR THE POST OF

Executive

at Malta Further and Higher Education Authority (MFHEA)

Interested persons who wish to apply for this post are kindly requested to submit:

• An expression of interest,
• Copy of the applicant’s Identity Card (Original to be presented on interview),
• Curriculum Vitae (CV),
• Police Conduct Certificate (Not issued more than 30 days before application date),
• Copies of Qualifications (Originals to be presented on interview),
• Any other pertinent documents (Originals to be presented on interview).

Applications are to be submitted to
corporate.mfhea@mfhea.mt
by not later than 27 Nov 2026.

Receipt of applications will be confirmed within three working days.

JOB DESCRIPTION

Job Title

Executive

Grade

Executive

Remuneration and Benefits

The annual salary attached to this appointment for the year 2026 shall be
€25,968 with annual increments of €375 and increases of €1485 in 2026 and
2027, and €1556 in 2028 and 2029 up to a maximum of €31,690 inclusive of the
cost of living. The employee will also be entitled to an annual MFHEA
allowance of €1,000. Statutory mid-year and end-of-year bonuses are paid
over and above this amount.

MAIN DUTIES & RESPONSIBILITIES

Key Responsibilities

1. Primary Responsibilities

1.1 Supports Malta Further and Higher Education Authority to meet the
stipulations of CHAPTER 607 FURTHER AND HIGHER EDUCATION ACT.

1.2 The Executive will be responsible for the development of the assigned
areas of responsibility as delegated by the Authority and the CEO from
time to time.

1.3 The Executive will form part of the Authority and will generally:

1. Perform general office duties, including checking and replying to the
   generic mail, the issuing of invoices, maintaining records and filing systems;
2. Prepare and process purchase orders and documents in accordance with
   Public Procurement Regulations;
3. Assist in the procurement of supplies for the relevant unit;
4. Organise travel arrangements;
5. Prepare reports and summarises data;
6. Assist in the organisation of unit events such as meetings, workshops
   and seminars;
7. Perform any other function and duties as may be assigned by the CEO
   and Management.

2. Ancillary

1. Participates in and contributes to initiatives related to the Authority.
2. Attends and participates in events both locally and abroad as may be
   directed by the Authority.
3. Undertakes any other assignments that may be related or conducive to
   the attainment of any of the above.
4. Supports Management efficiently and effectively.
5. Ensures that all assigned tasks are retained in high confidence.
6. Assists in other functions as may be required.

3. Internal Relations

1. Maintains a professional relationship with all MFHEA employees.
2. Works in close consultation with and provides advice to the Management
   and any other MFHEA employees.
3. Provides the necessary assistance and contributes to the Authority’s
   overall efficiency and effectiveness.

4. External Relations

Represents and works in the best interest of the organisation

Tasks and duties of the job holder are not limited to the above listed
and employee may be required to assist other departments.

Key Areas of Competence

General Office Duties

Eligibility requirements and personal qualities
– The qualifications, experience, skills, and other attributes required
of the applicant.

Minimum Qualifications and Experience Required

• A minimum MQF Level 4 education.

Skills Required

• Very good interpersonal and negotiation skills,
• Very good written and verbal communication skills,
• Strong organisational/ administrative skills,
• Strong analytical and problem-solving skills,
• Very good time management skills and demonstrable ability to meet deadlines,
• Very Good computer skills.

Required Personality

• Clean criminal record,
• Reliable nature and loyal disposition,
• A team player,
• Able to manage sensitive situations and information with
  confidentiality, tact and empathy, professionalism, and diplomacy,
• Discernment and discretion are essential,
• Analytical mindset and gives attention to detail.

Documents required upon application:

1. An expression of interest,
2. Copy of the applicant’s Identity Card (Original to be presented on interview).
3. Curriculum Vitae (CV),
4. Police Conduct Certificate (Must not have been issued more than 30
   days before application date).
5. Copies of Qualifications (Originals to be presented on interview).
   Certificates issued by foreign institutions are to be covered by
   the pertinent MQRIC statement.
6. Any other documents deemed pertinent (Originals to be presented on interview).