Italy Payroll Specialist (Malta Based)

Salary Package: €34,000 to €38,000

About Our Client

Our Client operates within the international education sector and has a strong presence in Malta, supported by an extensive global network. The Business is known for its structured operations, regulatory focus, and commitment to maintaining high standards across multiple entities and jurisdictions.

Role Overview

Heroix is partnering with a leading organisation in the international education sector to recruit an Italy Payroll Specialist for its Malta-based operation. The role will focus primarily on Italian payroll activities, supporting the accurate and timely payment of employees while ensuring adherence to Italian employment legislation, taxation requirements, and social security obligations.

The successful candidate must be fluent in Italian and will work closely with employees, internal departments, and external payroll providers. This is an excellent opportunity to gain international exposure while developing specialist expertise in Italian payroll.

Key Responsibilities

Italian Payroll Processing: Coordinate the accurate and timely completion of Italian payroll cycles, ensuring all information is correctly recorded and processed.
Payroll Administration: Manage employee payroll changes, including new starters, leavers, salary amendments, bonuses, allowances, benefits, absences, and statutory payments.
Regulatory Compliance: Support compliance with Italian payroll legislation, tax requirements, social security contributions, collective labour agreements, and internal policies.
External Provider Coordination: Work closely with payroll consultants and other third-party providers in Italy, supplying the required information and reviewing payroll outputs before approval.
Employee Support: Respond professionally to payroll-related enquiries from Italian-speaking employees and provide clear guidance on payslips, deductions, payments, and other payroll matters.
Payroll Review: Check payroll calculations, employee records, and supporting documentation to identify and resolve discrepancies before payments are finalised.
Payroll Accounting: Prepare reconciliations, reports, and journal entries, ensuring that payroll information is accurately reflected within the relevant financial systems.
Reporting and Documentation: Maintain complete payroll records and assist with statutory reports, internal reviews, audits, and requests for payroll information.
Process Development: Recommend improvements to payroll procedures and contribute to system implementations, internal projects, and broader payroll initiatives.

Qualifications, Skills and Attributes

Education: Bachelor's degree in Business Administration, Finance, Human Resources, Accounting, or a related discipline.
Experience: One to two years of experience in payroll, human resources administration, or accounting. Previous involvement in Italian payroll would be highly advantageous.
Italian Language: Fluency in spoken and written Italian is essential, as the position involves regular communication with Italian employees and service providers.
English Language: A strong command of English is required for communication with colleagues and stakeholders across the wider organisation.
Italian Payroll Knowledge: Familiarity with Italian payroll practices, employment requirements, taxation, social security contributions, and collective labour agreements would be considered a strong asset.
Communication Skills: Confident and professional when communicating with employees, managers, advisers, and external payroll partners.
Technical Skills: Proficient in Microsoft Office, particularly Excel. Experience using payroll software, human resources systems, or financial platforms would be beneficial.
Attention to Detail: Able to review complex payroll information carefully and maintain a consistently high level of accuracy.
Organisation: Capable of managing competing priorities, sensitive information, and strict payroll deadlines within a busy environment.
Initiative: Proactive and adaptable, with the ability to take responsibility for assigned payroll activities and follow issues through to resolution.
Problem-Solving: Analytical and solutions-oriented, with the ability to investigate payroll differences and respond effectively to regulatory or operational changes.

What's on Offer

Compensation: A salary package ranging from €33,000 to €35,000 depending on qualifications and experience.
Working Hours: A full-time position based in Malta within an international and collaborative office environment.
Other Benefits: A fitness allowance and private health insurance under a Malta hospital plan.
Career Development: Opportunities to strengthen expertise in Italian payroll, participate in international projects, and progress within a global organisation.

What Heroix Offers

Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
CV Review: Receive candid and constructive feedback to enhance your CV.
Interview Planning: Get personalised preparation sessions before your interviews.
Cultural Fit Assessment: Gain a better understanding of the company culture and whether it is the right environment for you.
Long-Term Career Support: Receive valuable insights into the role and organisation to support a stable career move.
Exclusive Opportunities: Access a broader selection of career opportunities.
Personalised Candidate Profile: Stand out through a detailed profile highlighting your experience, strengths, and capabilities.
Ongoing Support and Guidance: Benefit from continuous assistance throughout the recruitment process.
Networking Opportunities: Leverage our extensive network of industry contacts to access exclusive positions.
Time Efficiency: Save time and effort through an efficient and focused recruitment process.
Tailored Job Matching: Discover opportunities aligned with your experience, skills, and career objectives.
Regular Feedback: Remain informed through consistent updates and feedback regarding your application.

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Licensed and regulated by the Government of Malta under DIER Agency Licence No. 00412-2025

Italy Payroll Specialist (Malta Based)

Job Description