Xara Collection is seeking a highly organised, detail-oriented Payroll Associate to join its Human Resources team. The successful candidate will play a key role in ensuring the accurate and timely processing of payroll, effective management of time and attendance records, and the smooth administration of payroll-related employee information across the Collection.

This position is suited to someone with hands-on payroll experience who is comfortable working with figures, investigating discrepancies, managing strict deadlines and maintaining the highest levels of accuracy and confidentiality.

Key Responsibilities

Prepare and process monthly payroll for the relevant companies within the Collection.
Verify employee working hours, overtime, leave, absences, allowances, deductions and other payroll adjustments.
Administer the Shireburn Indigo time and attendance system, including schedules, missing punches, timesheets and cost centre allocations.
Investigate payroll and attendance discrepancies and liaise with department heads to ensure accurate records before payroll finalisation.
Maintain payroll records and prepare payroll reports, payment files and supporting documentation.
Assist with payroll reconciliations and relevant statutory documentation and submissions, including FS3, FS5 and FS7, as applicable.
Coordinate payroll-related administration for outsourced employees, including timesheets and supporting records.
Maintain employment data, contracts, amendments and other payroll-related documentation in coordination with the HR team.
Identify opportunities to improve payroll accuracy, reporting and administrative processes.

Requirements

Previous hands-on experience in payroll processing or payroll administration is essential.
A qualification in Payroll, Accounting, Finance, Human Resources or a related field will be considered an asset.
Strong numerical and analytical skills with excellent attention to detail.
Good knowledge of Microsoft Excel and payroll administration.
Experience with Shireburn Indigo or similar payroll and timekeeping systems will be considered an advantage.
Excellent organisational skills and the ability to work under pressure and meet strict deadlines.
A high level of integrity, confidentiality and professionalism.

We are looking for someone reliable, analytical and proactive who takes ownership of payroll accuracy and can manage the demands of a multi-outlet hospitality operation.

Payroll Associate

Job Description