Company Description

Alfaran Trailers Ltd is a Malta-based transport and logistics company specialising in international road and intermodal transport throughout Europe. Our operations involve the movement of accompanied and unaccompanied trailers, groupage and full-load cargo, together with specialised transport solutions.

We are looking for an Operations Coordinator to join our Malta operations team and support the day-to-day planning and coordination of our trailer movements.

Role Description

The Operations Coordinator will work closely with and initially shadow the Operations Leader, gaining a detailed understanding of the company's daily operational processes.

This is a hands-on role. The successful candidate will not only assist with operations but will be expected to progressively take ownership of operational tasks, make decisions, organise priorities and carry out assigned responsibilities independently.

The position requires someone who is organised, proactive and able to keep track of several trailer movements and operational priorities at the same time.

Key Responsibilities

Work closely with the Operations Leader and support the coordination of daily transport operations.
Learn the company's operational procedures and gradually manage assigned tasks independently.
Coordinate with the local delivery and collection teams regarding daily trailer movements.
Monitor trailers arriving in Malta and trailers becoming available following unloading.
Maintain an accurate daily overview of empty trailers available for shipment from Malta.
Identify which trailers can be shipped on specific vessel departure dates.
Plan and organise the movement of empty and loaded trailers according to operational requirements.
Book trailers with different shipping lines/shipping agents according to the required sailing schedules.
Prepare and communicate priority loading lists to shipping agents, identifying which trailers must be given priority on each sailing.
Follow up with shipping agents regarding bookings, vessel space and trailer movements.
Maintain accurate operational records of trailer availability, bookings and planned departures.
Coordinate priorities when vessel capacity or trailer availability changes.
Ensure that information between the Malta office, local delivery teams and shipping agents is kept accurate and up to date.
Identify operational issues and take the necessary action or escalate them when required.
Support the Operations Leader with general daily planning and other transport-related operational duties.

What We Are Looking For

Strong organisational and planning skills.
Ability to manage multiple operational priorities simultaneously.
Excellent attention to detail, particularly when working with trailer numbers, bookings and departure schedules.
Ability to work independently and take responsibility for assigned tasks.
Proactive approach to identifying and solving operational problems.
Good communication skills and ability to coordinate effectively with different teams and external suppliers.
Comfortable working in a fast-paced transport and logistics environment.
Good computer skills, particularly with Microsoft Office and Excel.
Previous experience in transport, logistics, shipping or operations would be considered an advantage.
Ability and willingness to learn the operational side of an international transport company.

The Role Would Suit Someone Who

Enjoys organising and coordinating day-to-day operations.
Can prioritise quickly when circumstances change.
Takes responsibility rather than waiting for constant instructions.
Is comfortable following several trailers, bookings and deadlines at once.
Wants to develop further within transport and logistics operations.

The successful candidate will become directly involved in the daily operational activity of Alfaran Trailers and will work closely with the company's operational leadership.

Operations Coordinator

Job Description