FULL TIME
HAZ-ZABBAR, MALTA
FULL DAY
29 September 2026
Ref: 454169

Group Administration & Operations Coordinator to manage HR/admin, sales orders, procurement paperwork, supplier records, and stock data (units/pack sizes/pricing), ensuring accuracy, consistency, and smooth daily operations.

Group Admin & Operations Coordinator is responsible for keeping the back-office and operational coordination running smoothly across the business. The role manages core HR administration (staff records, onboarding/offboarding paperwork, leave tracking), handles day-to-day admin tasks, and ensures documentation is organised, accurate, and always up to date. On the commercial side, the role supports sales orders end-to-end: receiving and logging orders, confirming details internally, coordinating timelines, and ensuring all related paperwork is complete and filed correctly. It also manages procurement administration by maintaining supplier records and price lists, preparing/issuing purchase orders, and checking deliveries against orders and invoices to reduce errors and prevent discrepancies. The role also includes logistics management, coordinating deliveries and collections, planning routes/timings with internal teams and third parties, preparing delivery documentation, and ensuring orders reach the right location on time and in the right condition. A key focus is stock and data accuracy: maintaining correct units of measure, pack sizes, item codes, and pricing in the stock/procurement system, supporting stock counts, and flagging variances or recurring issues. The ideal candidate is highly organised, detail-oriented, confident with spreadsheets/systems, and able to enforce consistent processes across multiple teams.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

MALTESE

ITALIAN

ISCED Level: Lower secondary education - Level (2)

Competencies

Check actions performed; make recommendations
Coordinate department activities. Analyse monitoring instruments and make suggestions for improvement
Coordinate department activities and support human resources (personnel management).
Explaining activity (giving instructions, demonstrating, ...). Coordinating interaction within the group.
Coordinate and organise flows of information for functioning of department or organisation (directives, meetings...)
Direct training activities for employees
Draw up and edit etters, reports, notes...
Follow-up and analyse data of department's or organisation's activities. Propose strategy for progress

Past Experience

Occupation

Experience(months)

COORDINATOR, ADMINISTRATION, OFFICE ADMINISTRATION OR MANAGEMENT

Driving Licences

Type

DRIV. LIC. B / B(auto) - CAR

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Salary: €1,400-1,800 per month

Administration & Operations Coordinator (group)

Job Description