FULL TIME
TA' XBIEX, MALTA
FULL DAY
29 September 2026
Ref: 454105

A vacancy has arisen for a Team Support Administrator to join the Firm, and provide comprehensive administrative and organisational support to the Partner and team.

Key responsibilities: Assisting with the coordination of the Partner’s schedule, including client meetings, conferences, travel arrangements, and related administrative tasks to support the Partner and team in their duties Supporting the Team to ensure smooth workflow and timely support in line with departmental needs Assisting with internal and external communications, including forwarding correspondence, drafting emails, and maintaining clear communication channels Providing administrative support with document preparation, formatting, version control, and quality assurance in line with firm standards and brand guidelines Supporting billing processes by tracking client-related work, ensuring accurate time recording, and assisting with invoicing requirements Keeping the Line Manager informed of critical and time-sensitive matters in accordance with their schedules and priorities Undertaking additional duties as delegated by the Partner or Line Manager to support overall team effectiveness The ideal candidate will possess: A minimum of 2 years’ experience in a similar role Excellent written and verbal communication skills in English Strong organisational and time management abilities A positive attitude and a collaborative team-oriented approach Proficiency in Microsoft Office applications An O’Level standard of education, including Maths and English

Profiles

Competencies

Assist persons through necessary administrative procedures
Draft writing project with or without imposed scope (synopsis...)
Assist people in their daily activities
Prepare communication actions (collect, evaluate, select, draw up)
Prepare communication actions about event
Sort, distribute, prepay and register correspondence. Handle emails
Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Make travel arrangements for responsible person/teammembers
Check actions performed; make recommendations
Coordinate department activities. Analyse monitoring instruments and make suggestions for improvement
Coordinate department activities and support human resources (personnel management).
Explaining activity (giving instructions, demonstrating, ...). Coordinating interaction within the group.
Coordinate and organise flows of information for functioning of department or organisation (directives, meetings...)

Past Experience

Occupation

Experience(months)

COORDINATOR, ADMINISTRATION, OFFICE ADMINISTRATION OR MANAGEMENT

PERSONAL ASSISTANT (PA), ADMINISTRATIVE SECRETARIES AND RELATED ASSOCIATE PROFESSIONALS

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €23,000-30,000 per year

Team Support Administrator

Job Description