FULL TIME
BIRKIRKARA, MALTA
FULL DAY
28 September 2026
Ref: 453971

To perform general administrative duties, handle reception tasks, answer calls and emails, greet visitors, maintain records, organise documents, assist with scheduling, and provide day-to-day support to ensure smooth office operations.

Basic administrative and clerical skills -Reception and customer service skills -Good verbal and written communication -Basic computer and MS Office knowledge -Ability to organise and maintain records -Ability to answer calls and handle correspondence -Good time-management and organisational skills -Ability to work independently and as part of a team

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

MALTESE

ISCED Level: Bachelor or equivalent - Level (6)

Competencies

Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Register, sort and stamp correspondence
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Code and archive professional files, meeting reports...
Follow-up and update schematic plans, result tables...
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Code, file and archive documents
Administer clients' portfolio; present closed accounts and provide management advice
Assist persons through necessary administrative procedures
Perform administration duties and document handling
Follow-up customer files' administration (payment and supply control...)
Follow-up canvassing for customers (administration) and brief the team
Copy documents
Create administrative dossiers. Check data, updates, returns to sender or reminders

Past Experience

Occupation

Experience(months)

ADMINISTRATIVE OFFICER (AO)

Driving Licences

No Driving Licenses required for this vacancy

Apply

Please be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.

Message to employer

You must complete the account profile creation to be able to apply for a course.

Salary: €15,000-20,000 per year

Assistant Administrator

Job Description