FULL TIME
HAL LUQA, MALTA
FULL DAY
23 September 2026
Ref: 453652

Administering HR related documentation, such as contracts of employment, applications for work permits, national insurance, and enrolling employees with the respective, national authorities

Administering HR related documentation, such as contracts of employment, applications for work permits, national insurance, and enrolling employees with the respective, national authorities etc. Providing accurate information to our international payroll providers that will lead to the monthly execution of the several payrolls worldwide. Maintaining close contact with our international payroll providers. Cross-checking 3rd party provider payroll computations. Acting as a main point of contact for VistaJet employees on payroll queries. Ensuring that the relevant HR/Payroll databases are up to date and accurate at all times. Updating vacation and sick leave for all International employees. Management of filing systems, including employee personal files both in hard and soft copy. Collecting data and after calculate payments of various corporate allowances, commissions and bonuses. Administering the enrolment and cancelations of employee benefits such as insurances and other benefits. Liaising with the rest of the HR team in various HR and Payroll related activities and projects. Performing other HR general duties as assigned.

Profiles

Competencies

Follow-up on individual files of workers/employees and do updates. Do statutary declarations/notifications
Follow-up administrative personnel/staff management: internal shifts, transfers
Follow-up administrative personnel/staff management: pension and group insurance
Input salary data (bonuses, benefits, deductions...). Check payslips
Draw up documents for follow-up/manage of personnel; update (social survey tables, salary tables, holiday planning...)
Inform staff/personnel on social legislation and specific company policy issues
Follow-up administrative personnel/staff management: training (call for participants, room reservations)

Past Experience

Occupation

Experience(months)

CLERK, HUMAN RESOURCES

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €23,000 per year

HR and Payroll Administrator

Job Description