The Junior HR Administrator will be employed with Residenza San Guzepp and will support the Human Resources Executive in the day-to-day administration of the HR function. The role provides support across recruitment, onboarding, employee administration, payroll preparation, training, work permits, HR systems and general employee-related matters, while ensuring that employee records and statutory submissions are maintained accurately and in a timely manner.

Responsibilities and Duties:

Assist the Human Resources Executive with the full recruitment cycle, including preparing and posting job advertisements, screening applications and coordinating interviews.
Post vacancies on Jobsplus and other appropriate recruitment platforms.
Screen CVs and forward suitable applications to Hiring Managers for review and confirmation on whether to proceed with an interview.
Coordinate interviews between candidates and Hiring Managers.
Support the preparation of recruitment and new joiner documentation.
Coordinate the onboarding process, including induction arrangements and completion of required employee documentation.
Create new employee profiles on Talexio and provide access to the punch clock system.
Maintain accurate and up-to-date employee records within Talexio and other HR records and files.
Submit employee engagements and terminations through Jobsplus within the required timeframes.
Communicate all new joiners, employee changes and terminations to payroll.
Assist with monthly payroll preparation by ensuring that employee information, attendance records and relevant HR data are accurate and up to date.
Manage the administration relating to Third Country Nationals, including applications, renewals and updates through Jobsplus, Identità and other relevant government portals.
Monitor work permit documentation and follow up on outstanding information where required.
Organise and track employee training and maintain accurate training records.
Assist with scheduling mandatory and company-required training.
Act as the Company's Health & Safety Representative, supporting the coordination of Health & Safety training, documentation and compliance activities.
Respond to general HR queries from employees and candidates, escalating matters to the Human Resources Executive where appropriate.
Provide general HR administrative support, including preparation of correspondence, filing, record keeping and updating employee information.
Maintain confidentiality of employee and Company information at all times.

Carry out any other reasonable HR or administrative duties required to support the effective operation of the department and the Company

Junior HR Administrator

Job Description