FULL TIME
IL-GZIRA, MALTA
FULL DAY
15 September 2026
Ref: 453013

The Service Advisor is the ‘face’ of the company and the vital link of ensuring that the customers’ requirements are valued and executed at the highest standards.

Main Duties & Responsibility

Ensure complete customer satisfaction to one’s best ability.
Manufacture customer touch points, processes, guidelines and standards.
Answer and attends to customer queries and bookings in a professional and prompt manner.
Ensure correct customer details and updates CRM information accordingly.
Create job cards and attaches relevant/required documentation, such as vehicle information, service and diagnostic check sheets, recall/campaign information.
Action identified recalls/technical campaigns immediately. Informs customers of affected vehicles, re. processes for required interventions, scheduling and monitoring repairs accordingly.
Schedule vehicle appointments diligently and assigns jobs to suited workshop technical ability.
Ensure workshop loading is correctly assigned and maximised to optimal capacity.
Allocate and monitors ‘client waiting’ appointments correctly.
Identify ‘Repeat Repair’ concerns and processes job cards to the respective superiors for immediate action.
Communicate precise information to superior regarding customer concerns, vehicle repairs and requirements, to ensure smooth and effective vehicle repair process.
Communicate effectively and in a timely manner with customers for repair estimates, approval of additional repairs, vehicle repair status, future repairs and ordering of parts required.
Monitor daily log sheet of vehicle throughputs with superiors and identify possible vehicle repair completion delays and action and advise concerned customers accordingly.
Contact customers for vehicle collection.
Ensure that all technical information, advice and repairs performed on customer vehicles are document via the DMS and explained cohesively and in detail to the customer upon vehicle collection.
Create purchase orders and inputs to WIP for any local repairs and provides petty cash for authorised purchases via the superior.
Process cash and warranty invoices.
Handle invoicing of credit accounts and internal job cards, including PDI.
Process cash deposits, when necessary.
Request purchase orders from companies or government entities as required.
Ensure to encourage and upsell vehicle franchise incentives, i.e. upgrade BMW service packs, and aftersales promotions.
Prepare weekly job cards for filing and warranty job cards for processing.
Perform required franchise online training and attends job related courses locally and overseas, when required.
Adhere strictly to health and safety regulations and company policies together with franchise standard requirements.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

MALTESE

ENGLISH

Competencies

Check actions performed; make recommendations
Coordinate department activities. Analyse monitoring instruments and make suggestions for improvement
Explaining activity (giving instructions, demonstrating, ...). Coordinating interaction within the group.
Coordinate and organise flows of information for functioning of department or organisation (directives, meetings...)
Analyse technical problems and customer needs
Answer phone calls, receive customers, inform or orient customers
Answer phone calls. Inform customers (order follow-up, information...)
Determine the work to be done based on repair order or indications from experts or customers
Inform customer and determine repairs or adjustments
Carry out after-sales service (exchange, return goods to suppliers, refund, ship goods for repair...)
Perform cash register activities (receive amount payable, transfer money to bank...)

Past Experience

Occupation

Experience(months)

COORDINATOR, ADMINISTRATION, OFFICE ADMINISTRATION OR MANAGEMENT

Driving Licences

Type

DRIV. LIC. B + 111- MOTORBIKE with CAR LICENCE

DRIV. LIC. B / B(auto) - CAR

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Salary: €18,500-22,500 per year

Service Advisor

Job Description