FULL TIME
IX-XEWKIJA, MALTA
FULL DAY
07 September 2026
Ref: 452293

We are seeking a Document Controller to support the effective management of company documentation, the Quality Management System (QMS), production records, inventories, and maintenance records.

Job details: -Responsible for Document Control of the Quality Management System (QMS). -Reviewing, updating and maintaining the Document Management System. -Assist the Operations Manager in QMS requirements. -Responsible for the data entry of all production related documents. -To maintain records and details of scheduled and unscheduled maintenance. -Responsible for the spare parts inventory. -Ordering of raw materials & spare parts and liaising with suppliers. -Help the departments with the upkeep of the respective inventories. -Upkeep of stock inventory. Skills & requirements: - Experience in a similar role - Knowledge in use of Word & Excel is a must - Have excellent verbal and written communication skills in English and Maltese - Analytical and problem-solving skills - Be able to work in a team and maintain relationships both internal and external - Be able to work under pressure & to meet deadlines - Be able to work on own initiative - Basic knowledge in Sage would be considered an asset

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

MALTESE

ISCED Level: Upper secondary education - Level (3)

Competencies

Check receipt of orders; determine processing order
Coordinate and supervise logistics operations of receipt, dispatch and delivery
Inform internal or external customers about handling and follow-up of orders
Organise division of storage spaces on-site and follow-up management
Organise or supervise the management of product, goods or raw material stocks (encoding, rotation...)
Schedule work of fork-lift truck drivers, order preparation staff... according to order of order processing
Register monitoring data of activities. Single out anomalies
Supervise maintenance of storage area and equipment
Determine need for supplies; place orders
Organise and manage supply (supervise and follow-up consumption, orders...)
Manage stocks. Check receipt of goods

Past Experience

Occupation

Experience(months)

CLERKS AND CONTROLLERS, STOCK

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €7.50-9.00 per hour

Document Controller (gozo)

Job Description