This is an excellent opportunity for an organised and proactive professional looking to further develop their career within the corporate services sector. Working with a diverse portfolio of local and international clients, you will play a key role in delivering high-quality corporate administration services while ensuring compliance with Maltese regulatory requirements.

Reporting directly to the Corporate Services Manager, the successful candidate will be responsible for managing a portfolio of clients, maintaining strong client relationships, and supporting a wide range of corporate governance and company administration matters.

What is expected of you?

Manage a portfolio of corporate clients and handle their day-to-day corporate administration requirements
Prepare and submit statutory filings with the Malta Business Registry
Attend board meetings and prepare accurate minutes
Coordinate the opening and closing of bank accounts while liaising with banking institutions
Maintain statutory registers and company records in accordance with the Companies Act
Liaise with lawyers, accountants, auditors, banks, and other service providers on behalf of clients
Communicate with the Malta Business Registry and other regulatory authorities
Collect, review, and maintain due diligence documentation in line with KYC requirements
Monitor client files to ensure ongoing compliance with regulatory obligations
Maintain accurate records within internal systems and databases
Ensure services are delivered within agreed deadlines and service level agreements
Build and maintain strong client relationships while keeping clients informed of relevant regulatory developments

What are you expected to bring?

A minimum of 2 years of experience in a Corporate Services, Company Secretarial, or similar role within the corporate, legal, or financial services sectors
A relevant qualification in Corporate Services, Law, Business, Finance, or a related field will be considered an asset
Excellent written and spoken English
Strong organisational and time management skills with the ability to manage multiple client portfolios
Excellent communication and interpersonal skills
A proactive, hands-on approach with a strong commitment to delivering exceptional client service
Ability to work independently while managing competing priorities and meeting deadlines
Strong attention to detail and a high level of accuracy
Good working knowledge of Microsoft Office applications
Knowledge of Maltese corporate legislation and regulatory requirements will be considered an advantage

What's in it for you?

Competitive salary package commensurate with your knowledge and experience
Performance-based bonus
Hybrid working model
Flexible working hours
Early finish on Fridays at 2:00 PM for longer weekends
A supportive and family-oriented working culture
Subsidised private health insurance
Free parking
Opportunities to attend industry events
Regular team-building activities and departmental events
Access to a range of corporate discounts and exclusive offers across Malta
Study leave to support your professional development
Professional sponsorship opportunities
On-the-job training and mentoring from experienced industry professionals
Clear career progression opportunities within a well-established and growing organisation

If you are looking to take the next step in your corporate services career within a professional and supportive environment, we would love to hear from you. Apply today and become part of a growing organisation committed to excellence.

Corporate Services Executive

Job Description