Human Resources Executive

Human Resources Executive

Application Deadline: 31 October 2026

Department: Human Resources & Training

Employment Type: Fixed Term - Full Time

Location: Malta - Gozo

Reporting To: charmaine.sultana-portelli@kempinski.com

Description

SCOPE

Ensure that the responsibilities of the Human Resources Department are met, while maintaining a professional atmosphere, maintaining confidentiality and meeting the employment needs of our people.

Key Responsibilities

OVERALL OBJECTIVES

The job of the Human Resources Executive is executed satisfactorily when:

• Provide support to supervisors and staff to develop the skills and capabilities of staff.
• Ensure that accurate job descriptions are in place.
• Provide advice and assistance with writing job descriptions.
• Provide advice and assistance when conducting staff performance evaluations.
• Identify training and development opportunities.
• Provide basic counseling to staff who have performance related obstacles.
• Provide advice and assistance in developing Human Resources plans.
• Set up personnel records for new employees and conduct orientation for new hires on a rotational schedule.
• Enroll employees in the various benefits programs, assist them with any benefits changes, concerns, problems or questions, acting as a corporate liaison
• Act as backup for the Human Resources Supervisors functions to ensure that all duties are completed in a timely manner
• Assist with the payroll office functions.
• Monitor staff performance and attendance activities
• Monitor daily attendance.
• Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide basic counseling to staff that have performance related obstacles.
• Provide advice and recommendations on disciplinary actions.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity.
• Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys
• Coordinate staff recruitment and selection process in order to ensure a timely organized

And comprehensive procedure is used to hire staff.

• Provide advice and assistance to supervisors on staff recruitment.
• Ensure that all vacancies are posted on Kempinski's recruitment web-site.
• Schedule and organize interviews.
• Participate in applicant interviews.
• Conduct reference checks on possible candidates.
• Inform unsuccessful applicants.
• Conduct exit interviews.
• Provide information and assistance to staff, supervisors and Council on Human Resources and work related issues.
• Explain any provisions of the HUMAN RESOURCES policy.
• Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.
• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.
• Assist in developing and implementing a Human Resources plan and personnel management policies and procedures.
• Promote workplace safety.
• Provide advice and assistance to staff and management on pay and benefits systems.
• Assist employees with any general questions and concerns, referring them to the proper channels for assistance if necessary, maintaining strict confidentiality.
• Produce informational programs for all employees' reference corporate programs and enrollment such as Annual Enrollment, Stock Purchase, and Profit Sharing Programs.
• Laws, Regulations and policies
• Makes sure to follow all applicable HR laws.
• Security Health and safety
• Ensures that all employees follow safety rules and procedures.
• Ensures to follow all H&S procedures as stipulated by law and hotel's policy.
• Supports in any H&S training and policy making.

Skills, Knowledge and Expertise

NATIONALITY: Eligible for a working permit in Malta.

EDUCATION: A minimum of a Bachelor degree, ideally in a related area.

EXPERIENCE: To fill the position, the following is required:

• Three (3) years in a similar HR position within a luxury brand or similar.
• Ideally familiar with the Employment and Industrial Relations Act (Local Employment Legislation) or open to be trained in the area.

LANGUAGE: Ability to work and communicate in a multinational environment:

English - excellent oral and written skills

Local language - beneficial

Additional language - beneficial

COMPETENCIES: To fill this position the candidate must have:

Planning and organizational skills

Verbal and written communication skills

Problem Solving & Decision Making skills

Be familiar with labour laws and regulations

Be familiar with local social insurance policies

Administration skills

TECHNICAL COMPETENCIES: Computer literacy:

Word and Excel

PowerPoint

Other HR systems

INDIVIDUAL CHARACTERISTICS: To fill this position the candidate must identify with the Kempinski core values, in addition they should be especially:

People Oriented

Passionate for European luxury

Entrepreneurial

Self-confident

Persuasive

Ethical

Quality oriented

Well-presented