We are currently seeking an HR Officer to join our team.

Main Duties

Prepare HR documentation, including contracts, addenda, certificates, letters, and meeting invitations and outcomes.
Assist with Identità portal processes, including applications, terminations, renewals, preparation of forms, submissions, and follow-up.
Assist with onboarding and offboarding of employees
Coordinate training administration, including scheduling, attendance records, training documentation, certificates, and training record maintenance.
Assist with employee inductions, including scheduling, documentation, and coordination with relevant departments.
Manage HR noticeboards, employee information displays, and internal communication materials.
Support employee relations administration, including disciplinary and grievance documentation, meeting scheduling, and confidential case file administration.
Assist with document control, policy administration, and compliance record-keeping for audits and inspections.
Assist with coordinating staff events, employee engagement activities, and internal HR communications.
Maintain employee acknowledgement records and ensure required documentation is appropriately filed and retained.
Assist with payroll administration when necessary.
Assist the HR function with daily administrative duties and organisational support.
Handle ad hoc tasks as needed to support the team and department.

Requirements

Previous experience in HR or administration, preferably within hospitality or a fast-paced environment.
Ability to handle confidential and sensitive information with discretion and professionalism.
Strong organisational skills with the ability to manage multiple tasks, priorities, and deadlines effectively.
Good written and verbal communication skills in English and Maltese.
Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
Ability to prepare correspondence, maintain records, and compile routine reports accurately.
Ability to work independently, use initiative, and maintain attention to detail.
Professional manner and ability to communicate effectively with employees, managers, and external parties.
Knowledge of Maltese employment-related administration and HR systems would be considered an asset.

HR Officer

Job Description