MCConsult & Associates Ltd is seeking an experienced, highly organised and client-focused Legal and Corporate Administrator to join its team.

This is a varied, hands-on position within a specialist maritime, shipping, yachting, legal and corporate services practice, supporting an international client base across corporate, commercial and maritime transactions.

The role combines client relationship management with the administrative coordination and progression of transactions and client matters. The candidate will work closely with the firm's legal, corporate, compliance and maritime professionals, taking ownership of matters from an administrative and client-facing perspective and ensuring they progress efficiently from instruction through to completion.

The candidate will deal directly with clients, government authorities and registries, banks and financiers, lawyers, accountants, auditors, notaries, corporate service providers, shipowners, managers and other professional advisers, both in Malta and internationally.

Key responsibilities

The candidate's responsibilities will include:

Client and matter management – Acting as a key point of contact for clients; coordinating onboarding and internal handovers; managing client communications, requirements, deadlines and follow-ups; maintaining oversight of assigned matters; and assisting with matter administration and billing coordination
Corporate and maritime transactions – Coordinating the administrative and client-facing aspects of corporate, commercial and maritime legal matters, including corporate formations and restructurings, ownership changes, vessel and yacht acquisitions and disposals, ship and yacht finance, mortgages and security transactions, share transfers and pledges, vessel registrations and other related transactions
Transaction and document control – Coordinating documentation, corporate authorities, signature and execution processes, transaction checklists, closings and post-completion requirements; maintaining strict control of originals, certified / notarised documents, legalisations and apostilles; and ensuring documentation is properly logged, tracked, filed and safeguarded
Authorities, registries and filings – Liaising with Maltese government authorities and registries, including the Malta Business Registry (MBR), Commissioner for Revenue (CFR) and Transport Malta; navigating relevant government portals; coordinating filings, registrations, searches and submissions; and actively following matters through to conclusion
Resident agent, AML / CFT and sanctions coordination – Assisting with relevant Resident Agent and sanctions-related matters; maintaining a good working knowledge of AML / CFT requirements applicable to client relationships and one-off transactions; liaising with clients regarding applicable requirements; and coordinating with the firm's legal or compliance professionals where substantive assessment or escalation is required
Policies, procedures and internal controls – Creating, maintaining and updating internal policies, procedures, transaction and onboarding checklists, workflows, templates, registers and trackers; identifying opportunities to improve administrative processes and document controls; and ensuring procedures remain current and consistently applied
Data and records management – Maintaining accurate and up-to-date client, corporate, vessel and transaction data, together with complete and well-organised electronic and physical files, internal registers, databases and matter records

The candidate

The ideal candidate will have previous experience within a corporate, transactional, legal, maritime or professional services environment and a practical understanding of how professional transactions and client matters are administered.

Previous experience with corporate transactions and documentation is important, while exposure to maritime, shipping or yachting matters will be considered a strong advantage.

Practical experience dealing with Maltese government authorities and online portals, particularly the MBR and CFR, is important. Familiarity with Transport Malta and other maritime or regulatory authorities will be considered an advantage.

The candidate should:

Be exceptionally organised, meticulous, proactive and reliable, with a strong sense of ownership and follow-through
Be confident and professional in managing relationships with local and international clients, authorities and professional advisers
Be capable of managing multiple transactions, clients, deadlines and priorities simultaneously
Have practical knowledge of corporate and transactional documentation, execution formalities and administrative procedures
Have a good working knowledge of AML / CFT requirements relevant to client relationships and one-off transactions, together with an understanding of sanctions requirements
Be comfortable navigating government and regulatory procedures and following matters through to completion
Have excellent written and spoken English and strong attention to detail
Be capable of working independently while recognising when matters require professional review or escalation; and
Handle confidential client, corporate and transactional information with absolute discretion

Above all, the candidate should be someone who takes ownership of a matter and follows it through — keeping track of what is outstanding, following up proactively and ensuring that documentation, filings and administrative requirements are properly concluded.

Why join us?

This is not a conventional administrative position.

The candidate will join a specialist maritime, shipping and yachting practice, gaining direct exposure to international clients and transactions involving vessels, yachts, corporate structures, ship finance, security arrangements, ownership transactions and cross-border commercial matters.

The position offers the opportunity to develop into a central client relationship and transaction management role within a highly specialised international sector, working closely with legal, corporate, maritime and compliance professionals.

Application process

Interested candidates are invited to submit the following via the Apply button:

A detailed Curriculum Vitae (CV)
A brief cover letter outlining relevant experience and motivation

All applications will be treated in strict confidence and processed in line with the company’s GDPR and Data Protection Policy. Only shortlisted candidates will be contacted.

Legal & Corporate Administrator

Job Description