FULL TIME
L-ISLA, MALTA
FLEXIBLE HOURS
05 October 2026
Ref: 454563

We are seeking an organised, reliable, and customer-focused Administrator to manage daily bookings, guest communication, and administrative tasks for short-term rental properties.

The role involves coordinating guest services, housekeeping, maintenance, and ensuring properties are prepared to a high standard. Key Responsibilities: -Manage daily bookings, reservations, and related administrative tasks. -Handle pre-arrival guest enquiries and provide timely, professional responses. -Coordinate guest check-in and check-out services. -Provide guests with local information and concierge recommendations. -Coordinate cleaning teams between guest stays. -Schedule maintenance and repair services when required. -Communicate with contractors, vendors, and service providers. -Monitor property readiness and ensure high standards are maintained. -Maintain accurate booking, guest, and property records. -Address guest requests and resolve issues efficiently. -Support general administrative and operational duties as required. Requirements: -Previous experience in administration, hospitality, property management, or a similar role is preferred. -Excellent communication and customer service skills. -Strong organisational and time-management abilities. -Good attention to detail and ability to manage multiple tasks. -Proficient in basic computer and administrative systems. -Reliable, proactive, and able to work independently. -Ability to coordinate effectively with guests, cleaning teams, and maintenance providers. -Professional and problem-solving approach.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

ISCED Level: Post-secondary non-tertiary education - Level (4)

Competencies

Coordinate department activities and support human resources (personnel management).
Explaining activity (giving instructions, demonstrating, ...). Coordinating interaction within the group.
Coordinate and organise flows of information for functioning of department or organisation (directives, meetings...)
Follow-up and analyse data of department's or organisation's activities. Propose strategy for progress
Give and share information about changes in regulations within team or during inter-institutional meetings
Check actions performed; make recommendations
Coordinate department activities. Analyse monitoring instruments and make suggestions for improvement
Draw up and edit etters, reports, notes...

Past Experience

Occupation

Experience(months)

COORDINATOR, ADMINISTRATION, OFFICE ADMINISTRATION OR MANAGEMENT

Driving Licences

No Driving Licenses required for this vacancy

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Administrator

Job Description