We are seeking an experienced, highly autonomous HR & Administration Assistant to join a company in the South of Malta. You will manage the daily human resources and administrative operations. The ideal candidate will be fully equipped to take ownership of end-to-end HR support processes, from payroll processing and work permit management to employee lifecycle admin.

What You'll Be Doing:

Payroll Administration: Prepare, process, and reconcile monthly payroll accurately using Shireburn, ensuring full compliance with local employment laws, tax regulations, and statutory reporting for around 80 employees.
Work Permits & Visas: Manage the end-to-end application, renewal, and tracking processes for employee work permits, residence cards, and visa documentation in coordination with relevant government authorities (e.g., Identity Malta).
Employee Lifecycle Management: Coordinate complete onboarding and offboarding processes, including drafting employment contracts, collecting required documentation, organising welcome orientation, conducting exit interviews, and managing termination paperwork.
HRIS & Data Management: Maintain and continuously update the HR Information System (HRIS) to ensure employee records, leave balances, performance tracking, and personal data remain strictly accurate and compliant.
General HR & Admin Support: Serve as the primary point of contact for day-to-day employee inquiries, assist with HR policy implementation, maintain digital filing systems, and provide administrative support to senior HR management as needed.

What We're Looking For

Proven, local hands-on experience handling the full scope of HR administrative duties independently without requiring preliminary training
Fully proficient in using Shireburn Indigo
Demonstrated working knowledge of local labor laws, employment regulations, and work permit application processes.
Able to work independently with minimal supervision
Excellent organisational abilities, sharp attention to detail, strong problem-solving capacity, and absolute discretion in handling confidential information.
Fluency in spoken and written Maltese and English

If you meet all the requirements and are ready to hit the ground running, we want to hear from you.

About Us

Konnekt:

Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.

At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.

Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

HR & Administration Assistant

Job Description