Our client, a corporate services company is seeking to recruit a Finance and Administration Assistant.

The candidate will be assisting the Head of Finance to support the internal accounting function and maintain accurate financial records. In addition, the candidate will be involved in ensuring the smooth administrative functioning of the finance team and assist with general office administrative duties.

Duties include:

Assist the Head of Finance with daily internal bookkeeping and day-to-day accounting operations
Process, verify, and input daily financial transactions, accounts payable, and accounts receivable into the accounting system
Maintain the general ledger by posting journal entries, accruals, prepayments, and amortizations as required
Perform routine bank, credit cards and petty cash reconciliations and monitor pending payments or receipts
Prepare, issue, and follow up on customer accounts receivable invoices
Assist in processing accounts payable and managing vendor records
Support the preparation of monthly accounts, financial reporting, and audit documentation
Support the Head of Finance with month-end and year-end financial closing procedures and reportin
Maintain precise, up-to-date digital and physical financial records
Handle general administrative tasks for the finance department as assigned
General administrative taks to ensure daily finance team and office operations run efficiently
Handle incoming phone calls, emails, and correspondence related to finance and office matters
Assist in filing and archiving contracts, receipts, and compliance documents
Assist in monitoring and ordering office supplies, stationery, and equipment
Provide direct ad-hoc administrative support to the Head of Finance and management team as needed
Provide back-up and cover to the office executive as required

Requirements

2+ years prior experience in a bookkeeping, finance assistant, or administrative role
Strong working knowledge of accounting principles and bookkeeping procedures
Proficiency with accounting software (e.g., Xero, QuickBooks, or Sage), MS Office (particularly Excel) and other systems such as CRM/PMS
Knowledge or prior background in the maritime or yachting industry is highly desirable.
Excellent communication skills in English is required
Local experience is required for this role

Education and Experience

Diploma, Degree or equivalent in Accounting, Finance, Business Administration or related

Benefits

Hybrid once a week after probabation

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Finance and Administration Assistant

Job Description