Corporate Administrative Assistant

Our client is looking to recruit a Corporate Administrative Assistant to join their growing team. Reporting to the Operations Manager, the chosen candidate will:

Corporate & Investment Documentation Management

• Coordinate the drafting, preparation, execution, and statutory filing of investment agreements, board resolutions, and corporate governance documentation.
• Build, organize, and maintain accurate corporate registers, statutory records, and centralized internal databases.
• Track pending signatures, regulatory filings, and critical administrative deadlines, ensuring disciplined follow-up and timely completion.

Special Purpose Vehicle (SPV) Administration

• Support the incorporation, structuring, and ongoing day-to-day administration of Special Purpose Vehicles (SPVs).
• Collaborate closely with external corporate service providers, legal counsel, and auditors to maintain statutory compliance across all entities.

Banking Operations, KYC & Stakeholder Liaison

• Coordinate corporate bank account openings, signatory updates, and ongoing banking administration.
• Compile, verify, and submit Know Your Customer (KYC) and due diligence documentation packages in line with institutional banking requirements.
• Serve as a reliable point of contact liaising professionally with banking officers, corporate administrators, investors, and external advisors.

Operational Support & Process Improvement

• Provide day-to-day administrative and operational support across investment and corporate workflows.
• Identify operational bottlenecks and contribute to the continuous improvement and standardization of internal templates, filing structures, and administrative procedures.

Requirements

• Excellent organisational skills, strong attention to detail, and a structured approach to work.
• Proactive, reliable, and able to manage multiple tasks independently.
• Strong communication skills and confidence in dealing with external stakeholders.

Education and Experience

• Previous experience in administration, corporate services, or operations, ideally within financial services, investment firms, or professional services
• Fluent in English, both written and spoken.
• Proficient in MS Office and comfortable working with digital document management tools.
• Must be in Malta, holding a base here and local experience.

Benefits

• Flexibility
• Health + Dental Insurance

About Us
Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.