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About the job Distribution Administrator

Distribution Administrator

We are seeking a highly organized and detail-oriented Distribution & Cold Store Administrator to support the day-to-day operations of our Distribution and Cold Store Department. This role plays a key part in ensuring the smooth flow of goods throughout the supply chain by maintaining accurate records, supporting logistics operations, coordinating with internal departments, and ensuring all distribution-related administration is completed efficiently and accurately.

Key Responsibilities

Process and verify delivery notes, invoices, returns, and credit notes.
Maintain accurate records and update information within the ERP system.
Handle order entry, route updates, customer account changes, and stock adjustments.
Prepare operational reports, including fuel consumption and temperature monitoring reports.
Support daily distribution and cold store operations and help resolve administrative issues.
Collaborate with internal departments to ensure efficient workflow and accurate documentation.

Requirements

MQF Level 4 qualification or 3-4 years of experience in a similar administrative, logistics, distribution, or supply chain role.
Proficiency in Microsoft Excel and ERP systems.
Strong organizational, analytical, and problem-solving skills.
Excellent communication and reporting abilities.
High attention to detail and accuracy.
Ability to work independently and as part of a team.
Positive, proactive, and results-oriented attitude.
Valid driving licence.

Job Info:

Type of Contract: Indefinite | Fulltime
Work Setting: Office based in Hamrun
Working Days: Monday - Friday
Working Hours: office hours.

Distribution Administrator

Job Description