Do you thrive in a fast-paced environment where organisation, accuracy and keeping things running smoothly are key?

Our client, a well established organisation in Malta, is currently seeking a Distribution Administrator to ensure the smooth and efficient flow of goods and information within their supply chain.

What is expected of you?

Check delivery notes against invoices and ensure all supporting documentation is accurate and properly completed.
Review returns forms and ensure all relevant information is updated in the CSB system.
Handle day-to-day administrative matters relating to distribution and cold store operations.
Follow up on CSB software issues and coordinate with relevant departments when required.
Work closely with Finance, Marketing and other departments to support smooth operations.
Investigate and resolve outstanding issues relating to client invoices and credit notes.
Manage invoicing for local and export raw milk and frozen cream orders.
Update customer routes, delivery addresses and account details as instructed.
Process orders, free issues, cash sales, discards and rework transactions within CSB.
Monitor fuel receipts and maintain Excel records of company vehicle fuel consumption.
Prepare detailed temperature reports, including graphs, for company and third-party vehicles.
Support the implementation of company policies and undertake additional administrative duties as required.

What are you expected to bring?

MQF Level 4 qualification and/or 3–4 years of experience in a similar role, preferably within the FMCG industry.
Good IT skills, particularly in Microsoft Excel, with previous experience using an ERP system.
Excellent organisational, analytical and reporting skills.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision while contributing effectively to a team.
A positive, proactive and results-driven attitude.
A valid driving licence.

What’s in it for you?

The opportunity to join an established organisation within the FMCG sector.
A varied administrative role with exposure to distribution, invoicing and supply chain operations.
Opportunities to develop your skills and gain further experience with ERP systems and reporting.
A collaborative working environment.

Ready to take the next step in your career? If you have the organisational skills and attention to detail to keep distribution operations running smoothly, apply with Ceek today!

Distribution Administrator

Job Description