We are seeking a proactive and detail-oriented Corporate Services Executive to manage a portfolio of clients and provide comprehensive corporate administration services. The ideal candidate will have experience within the corporate, legal or financial services sectors and demonstrate strong organisational and communication skills.

Key Responsibilities

Manage a portfolio of corporate clients and handle day-to-day client requests relating to the administration of their companies;
Handle and coordinate corporate actions, including share transfers, allotments and issuance of shares, changes in share capital, changes in directors and company secretary, changes to the registered office and other company secretarial matters;
Prepare corporate documentation, including board and shareholder resolutions and other documents relating to corporate actions;
Preparing and submitting statutory filings with the MBR;
Attend board meetings and take accurate minutes;
Open and close bank accounts and liaise with banks on a regular basis;
Maintain company registers in line with the Companies Act (Chapter 386 of the Laws of Malta);
Collaborate with third parties such as lawyers, accountants, auditors, and other service providers on behalf of clients;
Liaise with the Malta Business Registry and other regulatory authorities;
Collect and verify due diligence documentation in accordance with Know-Your-Client (KYC) procedures;
Ensure ongoing monitoring and compliance requirements for the client portfolios are up to date;
Maintain accurate and updated records within internal systems and databases;
Honour service level agreements by delivering high-quality services within agreed timeframes;
Maintain regular communication with clients, keeping them informed of relevant industry developments.

Requirements

Minimum of 2 years’ hands-on experience in a similar role, ideally within, but not limited to, the corporate service sectors;
Relevant qualifications in a related field (tertiary education preferred);
Impeccable written and spoken English;
Assertive, hands-on approach with a strong commitment to quality service delivery;
Excellent communication and interpersonal skills;
Ability to work under pressure, multitask, and meet tight deadlines;
Highly organised with strong time management skills and ability to work independently;
Proficient in Microsoft Office applications.

Benefits

An attractive remuneration package and progression plan, commensurate with knowledge and experience;
Performance bonus;
Hybrid working;
Flexible hours;
Longer weekends - on Fridays our office closes at 2pm!
Family culture;
Subsidised Group health insurance;
Free parking;
Opportunities to attend industry events;
Regular team building & departmental events;
Corporate Benefits - Discounts and Offers across the island;
Study leave;
Sponsorships;
On-the-job training and mentoring from industry professionals.

Corporate Services Executive (EU Resident - Malta CSP Experience Required)

Job Description