An opportunity has arisen to join WH Partners as a Senior Corporate Services Executive, reporting to the Head of Corporate Services.

The successful candidate will take ownership of a portfolio of clients and companies, acting as a key point of contact and ensuring that their corporate, statutory and administrative requirements are handled accurately and within the applicable deadlines.

An important part of the role will involve coordinating and attending client board and shareholder meetings, preparing high-quality minutes and following up on decisions and agreed actions. The successful candidate will also be expected to review the work of, and provide practical guidance and mentoring to, junior members of the Corporate Services team.

The Role

The Senior Corporate Services Executive will be responsible for:

Independently managing a portfolio of clients and companies, ensuring the timely and accurate delivery of corporate administration services.
Acting as a principal day-to-day contact for clients and developing effective, professional and responsive client relationships.
Managing company incorporations, restructurings, changes in officers or ownership, share transfers, share issuances, changes in share capital, dissolutions and other corporate events.
Coordinating client requests and ensuring that matters are progressed, communicated and concluded in a timely manner.
Coordinating and attending board, shareholder and other client meetings, liaising with directors, shareholders, advisers and other stakeholders regarding meeting arrangements and documentation and preparing meeting agendas, board packs, draft resolutions and supporting documentation.
Taking clear, accurate and comprehensive minutes of board and shareholder meetings and rnsuring that minutes appropriately record the matters considered, discussions held, decisions taken and actions agreed.
Monitoring statutory, regulatory, contractual and internal deadlines across the assigned portfolio.
Ensuring that annual returns, statutory forms, resolutions and other recurring corporate requirements are prepared and submitted within the required deadlines.
Taking a proactive approach to identifying client requirements, outstanding matters, upcoming obligations and potential risks.
Guiding clients and internal stakeholders on routine corporate-governance and company-administration requirements, with appropriate escalation where legal advice is required.
Coordinating with lawyers, accountants, tax advisers, auditors, banks and other professional service providers.
Escalating material, unusual or sensitive matters to the Head of Corporate Services or the relevant legal or compliance professionals.
Review corporate documents, statutory forms, minutes and other work prepared by junior colleagues.

Requirements & Skills

The preferred candidate for this role should possess:

At least four to five years’ relevant experience in corporate services, company administration, legal services, financial services or a similar professional environment.
A degree in Law, Finance, Banking, Business, Commerce or a related discipline, which would be considered an asset.
Proven experience in independently managing a portfolio of clients or companies.
Demonstrable experience in coordinating and attending board or shareholder meetings.
A sound working knowledge of Maltese corporate administration and Malta Business Registry requirements.
Excellent communication skills in both written and spoken English; proficiency in Maltese is an advantage.
Strong organisational and time-management skills, with the ability to manage competing priorities and deadlines.
Excellent attention to detail and a strong commitment to accuracy and quality.
Confidence in dealing directly with clients, directors, shareholders, advisers and regulatory authorities.
A proactive, hands-on and solutions-oriented approach.
The ability to work independently while contributing effectively to the wider team.

Benefits

As a fast-growing and highly respected Law Firm, WH Partners offers a dynamic and friendly environment, fostering growth and career opportunities for all employees. Main company benefits include:

Health insurance
Pension plan
Hybrid-working
Continuous training and professional development
An attractive remuneration package commensurate with experience

How to Apply

If you’re confident in your ability to thrive in a professional environment and deliver outstanding service, please send a detailed CV and cover letter to recruitment@whpartners.eu

WH Partners is a leading Malta-based law firm specialising in assisting businesses within the digital economy. We offer a wide range of legal services, particularly active in the areas of technology, gaming & gambling, payments, tax, corporate law, corporate finance, M&A and corporate services.

The firm has law offices in Malta, Italy, and Romania, and operates Czech and Polish desks, supported by a worldwide network of correspondent firms. Both the firm and its individual partners are consistently ranked in the top tiers by leading independent legal directories. As part of our broader WH offering, we also operate a corporate services provider arm in Malta and the UAE.

Senior Corporate Services Executive

Job Description