Payroll Assistant (Hybrid Full Time or Reduced)

Salary Package: €22,000 to €32,000

Hybrid Working Arrangement

About Our Client

Heroix is collaborating with an established advisory and consultancy firm that works with private organisations, public bodies, charities and social enterprises. The Business delivers professional support across areas including business strategy, EU funding, market intelligence and operational improvement, helping its clients strengthen performance and pursue sustainable growth.

Role Overview

Our Client is seeking a motivated Payroll Assistant to join its client services function. The position will support the delivery of payroll and employment-related services across a varied portfolio of clients. Working alongside experienced team members, the successful candidate will gain exposure to payroll administration, statutory processes, employment documentation and other related client requirements. This opportunity would suit someone with some previous payroll experience who is keen to continue developing within a professional services environment.

Key Responsibilities

Payroll Administration: Support the preparation and processing of payroll for a portfolio of clients, ensuring information is handled accurately and within the required timeframes.
Employment Documentation: Prepare and coordinate documentation connected with employee engagements and other employment matters for submission to the relevant authorities.
Tax Reporting Support: Assist with payroll-related tax reporting requirements, including the preparation of information required under the FSS system.
Employment and Permit Applications: Provide administrative support with employment-related licensing matters and applications or renewals concerning work authorisations.
Client Records and Administration: Maintain organised records and provide general administrative assistance to ensure the efficient running of the department.
Team Support: Work closely with senior colleagues and other team members, following up on assigned matters and contributing to the timely delivery of client services.

Qualifications, Skills and Attributes

Education: A minimum qualification at A-Level standard is required.
Experience: At least one year of practical payroll experience is required. Previous exposure to a client accounting or outsourced services environment would be advantageous.
Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
Communication Skills: Able to communicate clearly and professionally with colleagues, clients and external parties.
Interpersonal Skills: A confident and approachable individual who works well with others and is comfortable being appropriately assertive when necessary.
Technical Skills: Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook. Familiarity with Indigo payroll software would be beneficial.
Organisation: Able to manage competing priorities, keep track of outstanding matters and maintain strong attention to detail.
Self-Motivated: A proactive and dependable individual with a positive attitude, a strong work ethic and an interest in developing new skills.
Problem-Solving: Resourceful and adaptable when dealing with day-to-day challenges, with the ability to identify practical ways forward.
Teamwork: Comfortable working independently when required while also contributing effectively within a collaborative team environment.
Mobility: A clean driving licence and access to a personal vehicle would be considered advantageous.

What's on Offer

Employment: An indefinite employment opportunity on a full-time basis, with reduced hours potentially considered for suitable candidates.
Working Hours: Standard full-time hours. Flexible starting and finishing times are available, subject to applicable arrangements.
Hybrid Working: Following successful completion of probation, employees may be eligible to work remotely two or three days per week, subject to the Company's policy and operational requirements.
Performance Recognition: An annual performance-related bonus scheme is offered.
Employee Benefits: Access to tax-efficient fringe benefits, a casual dress policy and a refer-a-friend reward programme.
Learning and Development: Support is available for further studies, professional training and continued personal development.
Team and Community Activities: Opportunities to participate in team-building initiatives and corporate social responsibility activities during working time.
Summer Hours: Eligible employees may benefit from half days on Wednesdays and Fridays during the applicable summer period, subject to Company policy.
Career Development: Opportunities for professional growth and advancement within a dynamic and expanding company.

What Heroix Offers

Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
CV Review: Receive candid & constructive feedback to enhance your CV.
Interview Planning: Get personalised prep sessions prior to your interviews.
Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
Long Term: Gain insights into the role and company for a long-term, stable career move.
Exclusive Opportunities: Access a broader range of job opportunities.
Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

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Licensed and regulated by the Government of Malta under DIER Agency Licence No. 00412-2025

Payroll Assistant (Hybrid Full Time or Reduced)

Job Description