We are recruiting a dynamic, full-time administrative person operating on a 40-hour work week (Monday to Friday, with Monday flexibility to work from 10:00 to 19:00), featuring hybrid and flexible working hours. We are looking for an organized, detail-oriented "people person" with strong multitasking capabilities to serve as the operational backbone of our team, keeping schedules synchronized, financial admin streamlined, and internal communication seamless.

Key Responsibilities

Collaborate closely with team members to track availability and manage workforce scheduling for upcoming projects and operations.
Serve as the primary liaison between internal departments and external stakeholders to streamline coordination and logistics.
Manage company vehicle administration, including tracking and processing insurance payments and traffic contraventions.
Collect, audit, and organize employee expense receipts within internal financial systems for seamless handover to the company accountant.
Maintain rigorous data integrity by inputting and managing operational records within the company database for accurate tracking.
Partner with directors and technical leads post-event to gather necessary data for accurate and timely invoicing.
Audit and reconcile post-event time-tracking logs to ensure employee punch-ins are completed and accurate.
Drive proactive internal communication by sending targeted reminders and event briefings to ensure all staff are fully prepared.
Facilitate team alignment by compiling agendas and capturing precise minutes during weekly scrum and update meetings.
Own project tracking workflows by keeping Asana tasks, boards, and project statuses meticulously updated.

Candidate Requirements

Natural "people person" with exceptional interpersonal, communication, and relationship-building skills.
A minimum 1-2 years experience in a similar role is mandatory
Strong multitasking capabilities, exceptional organization, and keen attention to detail in a fast-paced environment.
Available for a 40-hour work week (Monday to Friday), including Monday flexibility to work 10:00 to 19:00.
Adaptable and comfortable working in a hybrid arrangement with flexible hours.
Applicants must already reside in Malta and possess a valid work permit or the legal right to work locall

About Us
MST Audiovisual Ltd. is a local based company offering audiovisual engineering expertise for the entertainment industry. Working behind the scenes of some of the most renowned events on the island, MST Audio Visual is a very familiar name when it comes to setting up large scale conferences and events.The company traces its roots back to more than 10 years ago when two young freelancers decided to join forces and invest in specialized AV equipment. It has since grown to offer audiovisual event design and installation services amongst others. MST is also proud to house several qualified experts in electronics, mechanical and telecommunications engineering under its roof.

Administrator

Job Description