We are seeking a highly organized, professional, and proactive Executive Assistant to support the Group CEO in managing daily executive operations across multiple business functions and regions.

Key Responsibilities

Manage and coordinate the Group CEO’s complex calendar, appointments, meetings, and travel arrangements across multiple regions.
Prepare briefing materials, reports, presentations, meeting agendas, and minutes for executive and board meetings.
Screen, prioritize, and manage incoming communications, including emails, phone calls, and correspondence.
Act as the primary point of contact between the Group CEO and internal and external stakeholders.
Ensure timely follow-up on action points, strategic initiatives, and executive decisions.
Organize and coordinate executive meetings, conferences, and corporate events.
Maintain confidential records, documents, and executive files with a high level of discretion.
Assist with office administration and provide high-level secretarial support to the CEO.
Coordinate communication and collaboration across senior leadership teams, departments, and external partners.
Support the CEO in strategic and cross-functional projects.
Assist in preparing business reports, dashboards, and confidential documentation.
Monitor deadlines, project milestones, and executive deliverables to ensure smooth execution.
Support cross-functional teams in documenting and coordinating process improvement initiatives, ensuring clear actions, timelines, and follow-through.
Help consolidate operational proposals and improvement ideas into clear, structured summaries for CEO/board review, including key benefits, risks, and next steps.

Requirements

Must be currently based in Malta.
Fluent in both Maltese and English (written and spoken) is essential.
Previous experience as an Executive Assistant, Personal Assistant, Senior Secretary, or similar executive support role.
Strong secretarial, administrative, and organizational skills.
Excellent communication and interpersonal abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.
High level of professionalism, discretion, and confidentiality.
Strong knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Excellent time-management and problem-solving skills.

Benefits

Competitive salary and benefits package.
Opportunities for professional development and career growth within a leading hotel group.
Friendly, supportive, and dynamic work environment.

Executive Assistant to the Group CEO

Job Description