We are currently looking for an Officer to join our team!

Main Duties and Responsibilities

Key Responsibilities

To oversee the day-to-day operations of the CEO’s office, ensuring smooth functioning and efficiency.

To interact with clients by phone, e-mail and on a face-to-face basis, ensuring accuracy and sensitivity.
To handle all filing systems of the CEO’s Office, both digital and physical.
To manage the CEO’s and boardroom’s calendar, schedule appointments, coordinate meetings, schedule, and administer the CEO’s database.
To prepare and collate any necessary information as required.
To follow up on cases and act as customer care official in the office of the CEO.
To keep track and administer the Section’s database.
To keep adequate stock of required items.
To coordinate and collaborate with other Directorates and Units involved as necessary.
To provide other general administrative support as required or requested.
Search and organise files within the Directorate.
Assist in writing Board Memos with the assistance of your superiors.
To make use of Computers, Laptops, photocopiers, scanners, landline telephones, shredders, and other office equipment which may be provided from time to time.
Following up on tasks and ensuring the necessary follow-ups to close cases.
Assist superiors in implementing the paperless strategy.
General Operational Management

To provide support to superiors as required.

Carrying out routine daily tasks according to policies, procedures or instructions.
Follow up on tasks assigned.
To be familiar with the various Lands Authority regulations.
To report to the Senior Manager as required.
Quality Assurance

To assist and ensure maximum efficiency on the overall aspects of this job.

To assist in reaching the set goals and standards established by the Authority/Directorate.

Tasks and duties of the jobholder are not limited to the above-listed and the employee may be required to assist other employees / departments and may be assigned duties within units/directorates other than other/different duties from time to time, as the need may be.

Qualifications and Experience

Candidates must be in possession of the following:

In possession of O-level Qualifications (MQF level 3) in at least four (4) subjects, and two (2) year of relevant work experience.

Four (4) years of relevant work experience in a similar position.

Skills

Proficiency in both Maltese and English is required (both written and verbal).
Proficiency in standard business office software (Microsoft Office).
Customer handling skills.
Reliable and trustworthy.

Permit Number: 614/2026

Officer II (CEO's Office)

Job Description