Position Summary

Support the procurement function in sourcing and purchasing construction materials, ensuring accurate documentation, timely order processing, and smooth coordination between suppliers, logistics, and internal teams.

Key Responsibilities & Accountabilities

1.0) Assist in sourcing and obtaining quotations for construction materials

2.0) Prepare and issue purchase orders in line with internal procedures

3.0) Follow up on orders to ensure timely delivery of materials

4.0) Coordinate with suppliers, freight forwarders, and internal teams on order status

5.0) Support import processes by assisting with shipment tracking and documentation

6.0) Maintain accurate records of purchase orders, supplier communications, and deliveries

7.0) Update and maintain supplier databases and procurement records

8.0) Support senior team members in procurement and supplier coordination activities

9.0) Quality and Continual Improvement

9.1) Carry out duties with attention to quality and contribute to the continual improvement of work processes

10.0) Health & Safety

10.1) Maintain a safe and healthy working environment by following all health and safety policies, procedures, and safe work practices, and promptly reporting hazards, incidents, and near misses

11.0) Environment

11.1) Comply with all environmental policies, procedures, and legal requirements, and actively support initiatives to reduce environmental impact, waste, and resource consumption in the workplace

Level of Education Standard & Experience Required

MQF LEVEL 3 (O’LEVEL GRADE 1-5)

MQF LEVEL 4 (A’LEVEL)

LICENCES/CERTIFICATES REQUIRED – Basic Computer Skills

YEARS OF WORKING EXPERIENCE - 2 years

TYPE OF WORKING EXPERIENCE - Office Admin

SPECIFIC WORKING EXPERIENCE - Strong negotiation and supplier management skills, Experience with international trade and container shipments, Commercial awareness with ability to make cost-effective decisions.

LANGUAGES- WRITTEN/SPOKEN - strong communication skills in English

OTHERS –

• Organised and detail-oriented with strong follow-up skills

• Basic understanding of procurement processes and documentation

• Good communication skills and ability to coordinate with multiple stakeholders

• Proficient in Microsoft Office and basic systems

Compatibility with the Company’s Values

· Possess an aptitude towards creating a safe environment to himself and others

· Be able to commit and provide quality to his/her line of work

· Strive to create a customer-driven approach

· Believe that teamwork makes work more efficient and leads to better productivity

· Show respect and integrity at the workplace and able to work in a team

· Believe that continuous professional development is the key to continue growing within the Company and keen to attend training as required

· Cultivate a strong understanding of key social and environmental issues

Competencies

1. Leadership/Management

· People management and supervisory skills to supervise a team

2. Personal

· Organisational and planning skills

· Problem solving and decision-making skills

· Time management and multitasking skills

· The ability to work under pressure and meet deadlines

· The ability to work independently and as part of a team

· A methodical approach to work, A sense of initiative, Accuracy, Assertiveness, Attention to detail, Business acumen, Diligence, Efficiency, Flexibility, Proactive and energetic attitude

3. Technical

· Knowledge of concrete mixing and casting processes.

· Strong attention to detail and quality.

· Ability to do Steel Fixing

4. Health & Safety

· Knowledge of health and safety procedures

Junior Procurement Officer

Job Description