With immediate effect, we are looking for a Purchasing Administrator to be based at our offices in Limassol, Cyprus.

Main Duties and Responsibilities:

Responsible for invoice/purchase order reconciliation
Responsible for scanning, electronic data recording and emailing
Collects and validates enquiries or requisitions for services and/or spare parts received from clients to the office daily and obtains any additional information necessary in a timely and reliable manner
Issues requests for quotations to subcontractors (with or without fleet agreements)
Processes all quotations using the procurement information system and prepares a procurement case overview, thus, enabling the Manager to select the most compliant
Collects competitive amount of offers, renegotiates the offers, supports the Manager in the selection process and, sends purchase orders to the selected supplier(s)
Co-ordinates all ordered deliveries of services, and ships' spares, to ensure on-time dispatch to the correct destination in the most cost-efficient and effective manner
Informs clients and suppliers of delivery details and any additional arrangements
Coordinates and follows up on all logistics and tax matters relevant to supplies and is a sound counterpart to logistic partners, e.g., shippers and forwarding agents
Resolves any discrepancies advised by the client or Manager with the supplier. For example, in case the ordered services and/or spare parts are rejected, arrangements are made for prompt landing and return for replacement/refund
Maintains and monitors the filing system and database for each procurement case as per company standards
Validates and processes invoices against respective orders and forwards them to the Outsourcing Competency for payment
Maintains supplier performance records
Other duties as assigned, e.g., invitation and preparation of tenders/fleet scope, project tenders for retrofits, handling of guarantee claims, and suppliers

Job Requirements

University degree in Maritime studies or other equivalent studies
Min. 2 years of relevant experience and seagoing experience is preferred
Excellent command of the English language
Computer proficiency in word processing, spreadsheets, communication (e.g. Microsoft Word, Excel, Outlook)
AOH work may be involved for urgent cases and weekend rotation

Benefits

13th salary & Birthday bonus
Provident fund
Employee discount card scheme
Attractive remuneration package
Flexible working hours
Hybrid working model
Corporate events

All CVs will be handled with the utmost confidentiality.

Purchasing Administrator

Job Description