Overview

Job Description

The Human Resources Officer is responsible to provide overall administrative support in all the functions and processes within the HR Department. The position holder will have direct responsibility for all processes under their responsibility to support other roles within the HR function and ensure the smooth and efficient operations with the Department.

This position also acts as a source of information for people requiring the services of the HR Department and places an emphasis on leveraging modern HR technologies for the operations of the HR function.

Main Responsibilities

To promote a positive Safety Culture and to ensure that Safety and Quality Policy is communicated/promoted and implemented within the Organization.
To ensure that all elements of the SMS are properly implemented, maintained and continuously improved by fulfilling all SMS related duties and responsibilities as defined in SMS Manual.
Manage, maintain and ensure the accuracy and integrity of employee records within the HRIS (Talexio).
Administer and maintain the Time & Attendance system, ensuring accurate employee attendance records, leave balances, shift schedules, reporting and all other related Time & Attendance administration activities.
Act as a point of contact for internal and external HR-related queries, providing timely, professional and confidential support whilst maintaining strict confidentiality at all times.
Provide guidance to employees and managers on HR policies, procedures and employment-related matters.
Prepare, issue, renew and maintain employment contracts, outsourcing agreements and other HR documentation as required.
Support with the administration and coordination of HR processes and documentation.
Coordinate and support employee lifecycle activities, from pre-onboarding to offboarding.
Support the planning and administration of employee events, training and engagement initiatives.
Compile, validate and submit monthly HR data and reports to the Finance Department and other stakeholders as required.
Acquire and renew work permits, and liaise with Government departments and regulatory authorities as required.
Generate HR metrics, reports and data analysis to support departmental requirements.
Ensure all personnel files and HR records are maintained accurately and in compliance with company policies and applicable legislation.
Support the HR team in the implementation, optimisation and use of HR automation and digitalisation tools.
Carry out general administrative duties, including scanning, photocopying, filing and document preparation as required.
Assist with projects, audits and other departmental initiatives as required.
Perform any other duties related to the role that may be assigned from time to time.

Position Key Accountabilities

Safety: Prevent inadvertent or hazardous operation leading to injury or loss of personnel or equipment.
Quality: Adhere to the established approved standards and processes.
Delivery: Ensure AMM revision used to create jobcards are as per customer instruction. Delivery of work package (jobcards) without any complication and as per agreed deadline according to the latest Aircraft Slot Plan.
Cost: Be active in improving work efficiency and use the available time productively.
People: Be self-motivated and continues to develop oneself.
6S: Manage and keep housekeeping of the assigned working area, office and or desk.

Required Skills And Qualifications

An MQF Level 4 qualification or higher in human resources, psychology or a related area
Preferably at least 2 years’ experience in a similar role
Strong interpersonal skills
Has a sharp eye for detail
Assertive, courteous, diplomatic and tactful approach
Highly organised and meticulous
Strong organisational skills
Has strong computer literacy skills and well versed in standard computer applications
Good appreciation of Maltese employment law
Very strong verbal and written communication skills
Good listening skills
Leadership qualities
Can work well under pressure and dealing with multiple demands
Has an outgoing personality and enjoys interacting with people
Able to work independently
Willingness to extend knowledge