The role in one line

You keep procurement, suppliers, delivery operators, invoicing, stock and the office running like clockwork, so the rest of the business can move at the speed our clients expect.

Here's a glimpse of what you'll be doing

End-to-End ownership of the purchase orders on our ERP, and keeping suppliers moving. Reconcile invoices from suppliers and proactively escalating where required.
Evaluating and selecting delivery carriers, co-ordinating international freight forwarding and the related documentation.
Issuing client invoices accurately and on time, and following up where something needs chasing.
Keeping inventory records straight, tracking stock and running periodic stock counts.
Working hand-in-hand with Finance so month-end is smooth rather than stressful.
Running day-to-day office administration, correspondence and follow-ups.
Looking after our company assets and keeping the register accurate.
Supporting the Managing Director in keeping things running smoothly.

To thrive here, we'd love to see

Around 2–3 years in administration, procurement, freight forwarding or accounts support if in trading, import or distribution it is a real plus.
Commercial awareness of sourcing and shipping decisions.
Someone willing to negotiate and get on the phone with suppliers and carriers.
Confidence with technology, and a healthy respect for accurate data.
The kind of attention to detail that spots the missing digit before anyone else does.
Someone who is cheerful, would rather ask a quick question.
Fluent English.
A positive, can-do attitude and genuine enjoyment of working in a team. Non-negotiable.

What's in it for you

A growing company where your ideas reach the Managing Director directly, not a queue.
An international supplier and client base, you will deal with the world from Malta.
The opportunity to attend international industry events with us.
Employee perks including gym membership.
Real variety, no two days look the same in a business this hands-on.

Ready to join us?

If you are positive, organised and quietly brilliant at making things work, submit your CV via the Apply button.

Sales & Operations Coordinator

Job Description