Our client, within the maritime industry, is looking for an HR Administration Officer to support the HR Generalist with daily administrative tasks.

Responsibilities

Preparation and management of employment contracts, extensions, amendments, and terminations Drafting of employment letters and mandatory documentation
Management of obligations required under the Employment and Industrial Relations Act (EIRA)
Registrations and communications with Jobsplus
Management of documentation for EU and non-EU workers (Single Work Permit, immigration compliance) Administrative payroll support (FSS, Social Security Contributions, income tax)
Updating HR records and document filing in compliance with GDPR
Verification of subcontractors’ administrative documentation
Support in the event of audits or inspections

Requirements

Diploma or Degree in Economics, Law, or related fields
2–4 years of experience in personnel administration, preferably in Malta
Knowledge of Maltese employment law
Experience managing foreign workers
Fluent knowledge of Italian and English (written and spoken)
Excellent knowledge of Excel and Microsoft Office package
Precision, confidentiality, and compliance-oriented mindset

HR Administration Officer

Job Description