FULL TIME
IL-GZIRA, MALTA
FULL DAY
23 November 2026
Ref: 458397

The Accounts and Procurement Clerk is responsible for supporting the financial and procurement operations of the company.

Accounts Receivable & Customer Billing: Preparing, issuing, and maintaining accurate customer invoices, ensuring timely billing and proper documentation of all transactions. Financial Support: Performing daily reconciliations, processing invoices, and assisting with accounts payable and receivable. Record Keeping: Maintaining accurate and up-to-date records of financial transactions, inventory, purchase orders, and supplier contracts. Software Utilisation: Using accounting software and inventory control systems for data entry, transaction processing, and maintaining financial records. Accounts Payable & Invoice Management: Inputting supplier invoices, verifying their accuracy against purchase orders (POs) and delivery notes, identifying discrepancies, and assisting with payment processing. Procurement & Purchasing Support: Assisting with the procurement of goods, supplies, and services required for the company's daily operations, ensuring timely and cost-effective purchasing. Supplier Coordination: Liaising with suppliers to request quotations, compare prices, follow up on orders and deliveries, and resolve invoice or purchasing discrepancies. Purchase Order Management: Preparing and processing purchase orders, ensuring that purchases are properly authorised and documented in accordance with company procedures. Cost Control & Inventory Support: Assisting in monitoring purchasing costs, checking supplier prices, and coordinating with relevant departments to ensure appropriate stock levels and minimise unnecessary expenditure. General Duties: Carrying out other related administrative, financial, and procurement duties as assigned.

Profiles

ISCED Level: Post-secondary non-tertiary education - Level (4)

Competencies

Answer phone calls, receive customers, inform or orient customers
Collect information about activities of the organisation or department. Forward or archive documentation
Draft sales agreements. Follow-up payments. Collect unsettled accounts
Fill tax returns (VAT, annual declaration of social data...)
Enter and lay out documents. Forward and file documents
Check and record (entry of customer payments, drafting invoices, reminders...) company income

Past Experience

Occupation

Experience(months)

CLERK, ACCOUNTING AND BOOKKEEPING

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €17,000-21,000 per year

Accounts and Procurement Clerk

Job Description