FULL TIME
IL-FGURA, MALTA
FULL DAY
27 October 2026
Ref: 456128

We are seeking a friendly, professional, and organised Front Desk professional to serve as the first point of contact for visitors and provide efficient communication and administrative support.

Key Responsibilities: -Greet visitors warmly, determine the purpose of their visit, and direct them to the appropriate person or department. -Answer, screen, and forward incoming phone calls, take messages, and respond to basic enquiries. -Manage basic email and written correspondence as required. -Maintain appointment calendars and assist with scheduling meetings. -Receive and distribute mail, deliveries, and other correspondence. -Perform general administrative duties, including filing, data entry, and record keeping. -Keep the reception area clean, tidy, organised, and well stocked. -Monitor entry points and follow visitor management and access control procedures. -Issue visitor badges and ensure visitors follow relevant safety and security guidelines. -Provide professional and helpful service to visitors, clients, and colleagues.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

ISCED Level: Upper secondary education - Level (3)

Competencies

Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Register, sort and stamp correspondence
Manage stock; record shortages; place orders
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Create administrative dossiers. Check data, updates, returns to sender or reminders

Past Experience

Occupation

Experience(months)

ADMINISTRATIVE OFFICER (AO)

Driving Licences

No Driving Licenses required for this vacancy

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Front Desk

Job Description