FULL TIME
SAN GILJAN, MALTA
FULL DAY
28 September 2026
Ref: 454022

Responsible for providing administrative and clerical support, managing correspondence and records, scheduling appointments, handling phone calls and emails, and assisting with daily office operations.

Responsible for providing comprehensive administrative and secretarial support to ensure the smooth and efficient operation of the office. Duties include managing incoming and outgoing correspondence, emails, telephone calls and appointments; preparing, formatting and maintaining documents, reports and records; organising meetings and maintaining calendars; handling filing and data entry; preparing invoices and other administrative documentation; liaising with clients, suppliers and other stakeholders; and assisting with general office coordination.

Profiles

Competencies

Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Register, sort and stamp correspondence
Manage stock; record shortages; place orders
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Follow-up and update schematic plans, result tables...
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Copy documents
Follow-up and check execution of maintenance contracts
Create administrative dossiers. Check data, updates, returns to sender or reminders

Past Experience

Occupation

Experience(months)

PERSONAL ASSISTANT (PA), ADMINISTRATIVE SECRETARIES AND RELATED ASSOCIATE PROFESSIONALS

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €6.00-8.00 per hour

Administrative Secretary

Job Description