FULL TIME
MARSAXLOKK, MALTA
FULL DAY
10 September 2026
Ref: 452576

We are seeking for an Administrative officer for our company who will be responsible of our company office related processes.

Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner -Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times. -Occasionally traveling off-site to deliver reports or files to other departments -Ensuring the confidentiality and security of files and filing systems -Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information -Operating copy equipment, fax machines, printers or other equipment necessary

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

Subjects:

Subject Level Grade

OFFICE

Competencies

Check receipt of orders; determine processing order
Coordinate and supervise logistics operations of receipt, dispatch and delivery
Answer phone calls, receive customers, inform or orient customers
Register and check items of administrative files (schematic plan, identity card, National Bank file...)
Inform internal or external customers about handling and follow-up of orders
Prepare documents for copying, select and program copy machines
Coordinate team activities
Manage organisation's accounts and administration
Sort, distribute, prepay and register correspondence. Handle emails
Make travel arrangements for responsible person/teammembers
Register, sort and stamp correspondence
Handle particular files or transfer them to respective service (disputes...)
Code and archive professional files, meeting reports...
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Code, file and archive documents
Code and enter customers' data (registration of cheques, stock exchange orders...) and update monitoring table
Copy documents
Follow-up personnel files administratively. Organise recruitments and trainings logistically
Input and lay out legal documents (contracts, reports and court orders...)
Follow-up payments, complaints and returns

Past Experience

Occupation

Experience(months)

CLERK, GENERAL OFFICE

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €1,350-1,448 per month

Administrative Officer

Job Description