PART TIME
BIRKIRKARA, MALTA
FULL DAY
28 August 2026
Ref: 451641

We are searching for an Italian speaking HR Coordinator to join our team.

Seeking a motivated and organised Italian-speaking HR Coordinator to support the recruitment, onboarding, administration, and day-to-day management of our Italian-speaking workforce. The successful candidate will act as the primary point of contact for Italian employees, ensuring a smooth onboarding experience, maintaining accurate HR records, and supporting employee welfare throughout their employment. The role requires excellent communication skills in both Italian and English, strong organisational abilities, and a proactive approach to employee relations. The applicant would also need to have good command of English language. Key Responsibilities: -Recruitment & Onboarding Onboard Italian nationals to the company. Coordinate the onboarding process for newly recruited Italian-speaking employees. Prepare employment documentation, contracts, and onboarding packs. Conduct induction sessions and explain company policies and procedures. Ensure all required employment documentation is completed before commencement. Liaise with internal departments to ensure new employees are fully prepared to start work. -Employee Relations Act as the primary HR contact for Italian-speaking employees. Assist employees with HR-related queries and provide guidance on company policies. Support employee welfare and resolve workplace concerns where appropriate. Promote positive communication between employees, supervisors, and management. Assist with disciplinary and grievance procedures when required. -HR Administration Maintain accurate employee records and personnel files. Monitor contract renewals and probation periods. Assist with attendance records, leave administration, and HR documentation. Ensure compliance with company policies and Maltese employment legislation. Prepare reports and maintain HR databases. -Compliance & Immigration Support Assist in collecting documentation required for employment registration. Coordinate with relevant departments regarding work permit and employment licence documentation where applicable. Ensure employees provide all required identification and supporting documents. Support compliance with Jobsplus and Identity Malta requirements where necessary. -Employee Support Assist employees during their relocation and settlement into employment. Provide guidance regarding accommodation, transport, and general employment-related matters. Coordinate communication with Italian-speaking employees regarding schedules, documentation, and company updates. Follow up with employees during their probation period to ensure a successful integration into the company. -General HR Duties Assist with recruitment campaigns when required. Support HR projects and process improvements. Maintain confidentiality of all employee information. Perform any other HR-related duties assigned by management. -Required Qualifications Diploma or Degree in Human Resources, Business Administration, Management, or a related field (preferred). Previous experience in Human Resources, recruitment, or employee administration is considered an asset. Experience working with international employees is advantageous. -Skills & Competencies Fluent in Italian (spoken and written). Good command of English (spoken and written). Knowledge of Maltese is considered an asset. Excellent interpersonal and communication skills. Strong organisational and time-management abilities. Ability to manage multiple priorities simultaneously. High level of professionalism and confidentiality. Strong problem-solving and conflict-resolution skills. Good knowledge of Microsoft Office applications. Ability to work independently and as part of a team. -Personal Attributes Professional and approachable. Empathetic and people-oriented. Detail-oriented and highly organised. Reliable and trustworthy. Flexible and adaptable to changing business needs. Positive attitude with excellent customer service skills. -Working Conditions Office-based with occasional travel to client sites or employee accommodation when required. Standard working hours, with flexibility to respond to operational requirements. Interaction with employees from diverse cultural backgrounds. -Career Development The HR Coordinator will have opportunities to develop and may progress into senior roles based on performance and business requirements. Interested candidates are to send their CV by e-mail on .

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ITALIAN

ENGLISH

Competencies

Draw up documents for follow-up/manage of personnel; update (social survey tables, salary tables, holiday planning...)
Inform staff/personnel on social legislation and specific company policy issues
Follow-up on individual files of workers/employees and do updates. Do statutary declarations/notifications
Follow-up administrative personnel/staff management: training (call for participants, room reservations)
Follow-up administrative personnel/staff management: internal shifts, transfers

Past Experience

Occupation

Experience(months)

CLERK, HUMAN RESOURCES

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €994 per month

HR Coordinator - Italian Speaking

Job Description