FULL TIME
IL-BELT VALLETTA, MALTA
FULL DAY
18 August 2026
Ref: 449020

We are seeking a dynamic Administrator – Maritime and Corporate to join our Shipping and Yachting Department.

The Role We are seeking a dynamic Administrator – Maritime and Corporate to join our Shipping and Yachting Department. Reporting to our Senior Associates and Partners, you will provide essential administrative, regulatory, and transactional support that keeps the world’s vessels moving. This role is the operational engine of the department, maintaining smooth workflows, coordinating documentation filings, and ensuring a premium service experience for our international corporate clients. Key Responsibilities - For Malta Ship Registry excellence, you will handle daily interaction with Transport Malta for provisional and permanent registrations, managing everything from drafting forms to procuring ship log books. - You will also serve as a corporate and compliance liaison, managing filings with the Malta Business Registry (MBR) and assisting with client onboarding and regulatory inspections. - General administrative support includes preparing engagement letters, handling departmental invoicing, and maintaining the Firm’s billing software. - You will provide transactional and closing support by handling high-level logistics for ship finance deals, including gathering signatures and arranging for notarization or apostille of vital documents. Occasional registry coordination will require attendance at government offices to ensure the seamless filing and collection of documents. Your Profile - We are looking for someone organized who loves a good system and never misses a detail. - You must be an excellent communicator whose written and spoken English is top-tier. - You should be agile, enjoying the buzz of a fast-paced legal practice while remaining fully capable of managing multiple priorities. - Being proactive is essential, meaning you don't just wait for instructions but instead anticipate what the registry or the client needs next. - Possessing a practical background or prior hands-on experience within a maritime agency, or maritime environment, specifically familiar with elements like vessel tracking, billing, or shipping instructions and strong intercultural communication skills, an innate focus on client care, and a professional presentation suited for high-standard corporate environments would be an asset.

Profiles

If multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.

PROFILE 1

Language

Reading

Speaking

Understanding

Writing

ENGLISH

SPANISH

ISCED Level: Upper secondary education - Level (3)

Competencies

Domain: administrative management
Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Make travel arrangements for responsible person/teammembers

Past Experience

Occupation

Experience(months)

PERSONAL ASSISTANT (PA), ADMINISTRATIVE SECRETARIES AND RELATED ASSOCIATE PROFESSIONALS

Driving Licences

No Driving Licenses required for this vacancy

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Salary: €24,000-28,000 per year

Administrator – Maritime and Corporate

Job Description