Working hours: Full Time

Reports to: Managing Director

Main Purpose of Job:

The Head of Special Projects will be responsible for planning and overseeing day to day activities on sites, including ensuring work on various installations are planned efficiently and in a cost-effective manner, in compliance with contract requirements and client specifications.

Individual Key Objectives:

Taking full ownership of awarded projects, understanding contractual obligations and initiating project planning and works.
Supervising and directing Project Managers, Site Supervisors and third-party contractors, interpreting and explaining plans, determining labour requirements and dispatching workers.
Assisting in the tendering process, providing relevant expertise to ensure competitivity and conformity to the relevant tender.
Conferring with the site architects/ engineers' projects requirements, discussing and resolving work issues, complaints or construction methods difficulties,
Making requisitions for supplies and materials to complete projects in hand.
Planning works to avoid problems or shortages on project sites by requesting and organising the delivery and storage of equipment or materials in advance.
Attending on a regular basis progress and management meetings, liaising in a professional manner with customers and government entities.
Ensuring that the daily records detailing the project's progress are being compiled, portraying a clear description of works performed, machinery used, workforce and materials utilised.
Carrying out daily inspections of ongoing projects ensuring that all works are progressing and keeping good standards.
Monitoring and testing the quality of the materials delivered on project sites, providing timely advice and reports to superior.
Ensuring that OHSA health and safety legislation is implemented throughout the projects sites in accordance to company polices.
Investigating delays, damages or accidents occurring on sites, taking corrective action and ensuring that proper procedures are followed.
Keeping up to date with relevant government legislation and industry developments.
Developing and promoting good communication and professional relationships between all levels of staff and employees on site.
Ensuring all documents are kept and filled in accordance with company procedures, ensuring these are properly recorded and to forward this information to the accounts department in a timely manner.
Any other duties commensurate with the level of this post, as may be assigned from time to time

Working Conditions

To have a flexible approach and be ready to work irregular working hours as and when requested.
Support the development of character, skills, attitude and superior individual and team performance.
To meet the client's exigencies.
Present a business-like and professional image at all times.
Position could be exposed to adverse weather conditions.

Personal Characteristics, Skills & Experience:

Ability to effectively communicate, verbally and in writing in Maltese and English, in order to be able to report adequately to superiors and to form good relations.
Conversant in the Italian language would be considered an asset
Ability to work effectively in a team, including the ability to respond to the needs of team members and provide them with assistance as and when required.
A relevant qualification in project management preferably at MQF Level 7.
A technical relevant qualification in civil engineering and/or equivalent coupled with strong hands and previous practical experience in the industry would be considered an asset
Minimum of 5 years' experience in project management, ideally in a similar industry.
To be able to work under pressure and with minimal supervision.
To be open and honest at all times
Ability to maintain confidentiality and to work with third parties
To have a flexible approach to work commitments at all times
A valid driving licence is required – Category B

Direct Reports:

Site Supervisors
Foremen
Labourers

Direct Relationships:

Managing Director
Customers
Suppliers
Governmental Institutions
Colleagues

Financial Limits of Authority:

Set as per purchasing authority document released by the Finance Department

Financial Responsibilities:

To promote best practices and ensure that best quality is attained at all times, meeting the company financial target.

Company / Employee responsibility under Local Legislation:

Company and its employees are subject to a range of legislation, regulations and requirements in relation to Health and Safety, Employment Laws, Data Protection Act and quality of work
Company and its employees must seek at all times to fulfil all responsibilities under Local Legislation

Company is committed to providing training to support the above; all employees commit to attending training provided:

In-house
External

Some of which may require the employee to attend residential course

Head of Special Projects

Job Description