Company Secretarial Services Manager

We are currently seeking an experienced and highly motivated Company Secretarial Services Manager to join our client's growing Corporate Services department.

This is an excellent opportunity for a skilled professional with extensive knowledge of Maltese company law, corporate governance, and regulatory compliance to take on a leadership role within a dynamic and professional environment.

The successful candidate will oversee company secretarial operations, manage a portfolio of corporate clients, supervise and develop team members, and ensure the delivery of high-quality corporate services in accordance with applicable legal and regulatory requirements.

Key Responsibilities

• Manage and oversee the daily operations of the Company Secretarial Services department, ensuring efficiency, accuracy, and high service standards.
• Lead and manage a portfolio of corporate clients, maintaining strong professional relationships and ensuring client satisfaction.
• Oversee complex corporate transactions, including company incorporations, restructurings, mergers, liquidations, and re-domiciliations.
• Review and approve corporate documentation, including board resolutions, shareholder resolutions, meeting minutes, statutory registers, and regulatory filings.
• Provide expert guidance on Maltese company law, corporate governance, and regulatory compliance matters.
• Ensure timely submission of statutory returns, annual filings, and other documentation to the relevant authorities.
• Liaise with the Malta Business Registry (MBR), Malta Financial Services Authority (MFSA), and other regulatory bodies.
• Coordinate and support regulatory inspections, audits, and compliance reviews.
• Supervise, mentor, and develop junior and senior team members, ensuring continuous professional development.
• Allocate workloads, monitor team performance, and ensure deadlines are consistently met.
• Identify opportunities to improve internal processes, operational efficiency, and service delivery.
• Support senior management with departmental planning, business development initiatives, and strategic objectives.
• Stay updated on changes in legislation and regulatory requirements, ensuring appropriate implementation across the department.

Requirements & Qualifications:

• At least 5 years of relevant experience within a Corporate Service Provider (CSP), law firm, or financial services organisation, preferably including supervisory or managerial responsibilities.
• Strong knowledge of Maltese company law, corporate governance, and regulatory compliance requirements.
• Proven experience managing corporate client portfolios and handling complex company secretarial matters.
• Previous experience supervising, mentoring, or managing team members.
• Excellent drafting skills and the ability to review complex corporate documentation.
• Strong understanding of MBR and MFSA procedures and statutory filing requirements.
• Excellent written and verbal communication skills in English.
• Strong leadership, organisational, and decision-making abilities.
• Ability to manage multiple priorities, meet deadlines, and maintain high standards of accuracy.
• Excellent client relationship management and interpersonal skills.
• Proactive, solution-oriented mindset with strong attention to detail.
• A relevant qualification in Law, Business Administration, Corporate Governance, or a related field would be considered an asset.