Opening Date: 1/10/2026

Closing Date: 31/12/2026

Job Introduction

We are seeking a detail-oriented and proactive HR Administrator to join our team. In this role, you will provide essential administrative support across a range of HR functions, including maintaining employee records, coordinating documentation and handling work permit processes. If you’re detail-oriented, love working with people and want to be part of a creative, collaborative environment where every day brings something new, we’d love to hear from you!

Role and Responsibilities

Maintain and update employee records in HR systems and personnel files.
Prepare employment letters, contracts and HR-related correspondence.
Support HR processes such as onboarding, outboarding and leave management.
Stay up to date on Maltese labour laws, health & safety requirements, and industry-specific HR practices.
Handle employee relations cases in line with policies and legal requirements.
Contribute to employee engagement and retention initiatives.
Provide administrative support for learning and development, disciplinary processes and internal communications.
Manage work permit processes by preparing and managing applications, coordinating with authorities, tracking renewals and maintaining accurate records.

Requirements

Ability to work independently as well as collaboratively within a team
Knowledge of Maltese labour law and legislation.
Familiarity with HR systems and HR practices.
Strong interpersonal, listening, and communication skills.
Ability to maintain confidentiality and build trust at all levels.
Excellent organisational skills and attention to detail.

Benefits

Free Health Insurance
Daily meals
Gym Membership
Discounted Parking
Employee discount scheme covering numerous outlets
Flexible working hours

HR Administrator

Job Description